Just because Proofhub is hyped as the perfect project management solution with every feature that most teams need to get work done faster doesn’t mean it suits you.

And once the shoe doesn’t fit, must we change the foot? Of course, nope.

Time to look around and find the best Proofhub alternatives that truly fit your team!

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But if that sounds daunting to you, we can understand because the market is now crowded with so many options and so overwhelming. That’s why we make this list!

It comprises 12 top-rated project management tools that we believe can help you make plans, manage, and keep track of your projects more efficiently. Now, let’s dive right in!

Why Look For An Alternative?

Here are five common reasons that people decide to look for a Proofhub alternative:

1. Lacking product width

Proofhub lacks product width although it offers a lot of functionalities.

The team behind this tool seems to not focus on improving the existing features but just tries to cram more and more new features into the platform.

2. Steep learning curve

As packed with a lot of features and functionalities, Proofhub’s learning curve is very steep. That is the biggest obstacle for teams of all sizes.

“Sometimes I can’t help but feel a little overwhelmed due to the initial learning curve of the platform.” – says a user.

Big teams will have to take more time to get the hang of it. The main reason is everyone learns differently: some people learn a new thing faster than others. Besides, the bigger the team, the bigger the gap in the learning capabilities among team members.

That means it’s hard for you all to keep on with your work right away when switching to Proofhub.

Another reason making ProofHub hard to learn is frequent new feature releases.

For small teams, spending too much time learning a new tool just to operate simple projects. Hmm… does that sound good? Nope.

3. Outdated UI

Worsely, the outdated user interface of Proofhub makes it more difficult to learn.

Proofhub advertises itself as having a simple UI. But the thing is: when paired with the challenging UX, it becomes too simple.

The interface is easily cluttered with a lot of things, which are hard to follow, difficult to use, and complex to navigate.

Let’s just take a look at the above image.

Do you find it helps you focus better on your work? Do you think you can effectively manage complex projects on such a cluttered interface?

A lot of users said no.

“The UI could be easier to work with” – says Robert L, who is a founder and CEO of a small business.

Or “some of the user interfaces isn’t as intuitive as expected or desired.”

And in fact, other software out there can do that much better.

Besides, it’s hard to manage multiple projects on one single place.

4. Complex implementation

Another thing people hate most about this project management platform is there are too many product tour tooltips that can’t be skipped. Moreover, a lot of ongoing usage forces the user to customize and upkeep.

As a result, you hardly implement this tool quickly.

5. Expensive for teams on a tight budget ($99/month)

Proofhub offers flat pricing plans with no per-user fee. That sounds great, huh?

But you may change your mind after taking a look at their paid version. It’s hard to tell if this is a wallet-friendly tool for everyone, especially small teams.

Proofhub offers a 14-days free trial, so after it’s expired, you will have to choose one paid plan among these options:

Obviously, it’s not fair.

The Essential plan is as good as useless. That’s because it lacks so many core features like project manager, priority support, and custom workflows.

To make your projects work smoothly for increasing productivity, there’s no other choice than upgrading to the $89, which is expensive.

12 Best Proofhub Alternatives for Project Management

If you find Proofhub more and more steals time away from you rather than helps manage your projects, plus its pricing plans don’t fit your budget. Then, it’s time to consider making a change.

But don’t fret, there are a lot of options on the market. You will certainly pick a tool that’s similar to Proofhub but suits better to your needs.

Here are our picks for you:

1. Upbase

Upbase is an all-in-one platform for team collaboration.

It shares the same goals as Proofhub: providing users with all the essential tools – from task management features, collaborative documentation, and built-in file storage to chat tools. So, you now need just one platform to work on instead of switching back and forth between multiple apps.

However, Upbase is different from Proofhub of its clean interface.

It strikes the perfect balance between functionalities and ease of use. It helps teams feel calm and focused on work rather than out of control, stressed, and confused.

Let’s take a look at why Upbase is the best Proofhub alternative:

Key Features

User permissions and custom roles

These useful features give you the ultimate control in deciding what data others can access. They are very useful for administrators to assign each of their team people the exact amount of privileges to do their jobs.

As a result, it helps:

• Minimize distractions and maximize operational efficiency
• Increase security against unauthorized access
• Allow your guests to contribute to the desired projects and tasks

Built-in file storage and management with file-versioning features

Upbase’s Files tool makes uploading files much more convenient, so you don’t need Google Drive at all.

This collaborative tool also allows you to organize your files in folders, upgrade versions, share, and download them.

It’s much more convenient and time-saving than using third-party online file storage software like Google Drive.

Multiple task views

Upbase gives you three practical task views to visualize your work:

Kanban board view: View your project tasks in neat Kanban boards like you do on Proofhub.

List view: Allow you to get an overview of your tasks without needing to scroll down.

Kanban Calendar view: Quickly check your busy schedule for the week.

Task management

With Upbase, task management becomes an easier game. You can:

• Break tasks into subtasks
• Set priorities and due dates
• Add description
• Attach files
• Leave comments and put emoji tickets
• Automate recurring tasks to save time
• Track activities

Personal notes

Quickly create and organize tasks, notes, and files in one place with Upbase’s Docs tool.

With only two clicks, you can create a collaborative document to write down any type of notes you want, such as important links, cooking recipes, meeting notes, and grocery lists.

Also, you can organize them in folders…

…and leave comments on each document.

Another great thing is: with Upbase’s Docs, you don’t need Google Docs anymore.

Chat, direct communication, and organized discussions

We are talking about Slack-level features here, everybody!

Upbase gives teams multiple ways to communicate, discuss, or interact together, such as assigning comments, @mentions, messages, and real-time chat.

Why is Upbase the best alternative to Proofhub?

There are numerous good reasons to make a switch from Proofhub to Upbase, and here are some notable ones:

Simple UX & modern UI

Upbase stands out from the competition for its modern UI and simple UX. This perfect combo not only makes the app itself an intuitive platform but also brings a lot of benefits to the users, such as:

• Easy to engage
• Help users to exactly and intuitively locate what they are seeking
• Work for a variety of users, even low-tech people

Little to no learning curve

Proofhub is difficult to learn, which is the common reason that stops many people from using a new app. But luckily, it’s not a thing with Upbase. So you and your teammates can get started in minutes.

Versatility

Upbase is a comprehensive project management tool that can give you every feature needed. It’s convenient, time-efficient, and easy to use for both individuals and teams of all sizes.

Limitations

• No Gantt view
• Unable to track time

Pricing

2. Teamgantt

Although it’s not as well-known as some of the other options, we think Teamgantt is a good alternative because it offers a great combination of features, affordability, and simplicity.

What we like the most is its incredibly user-friendly interface, making it easy to learn. Even if you’re not familiar with project management software, you’ll be able to figure out how to use Teamgantt with no problem.

Unlike Proofhub – which tries to cram up with the most features possible and skips out improving UX, this project scheduling software succeeds in not becoming a project itself.

As a result, you can stay focused on work instead of learning a complicated system.

Teamgantt is very affordable. It offers a free trial so you can try it out before committing to a paid plan, and the paid plans are very reasonable. If you’re looking for a tool that won’t break the bank, Teamgantt is definitely worth considering.

Besides, this software has all of the features you need for managing and planning projects without being overwhelming or complicated. You can create projects, add tasks and subtasks, assign team members, set deadlines, track progress, and more. Everything is easy to find and use, so you can get started managing your projects right away.

Teamgantt is also a great solution for teams who get familiar with viewing and editing their projects in a Gantt chart.

Above all, this cloud-based project management tool is easily approached by all teammates of different experience levels.

Key Features

• Reorder tasks
• Gantt timeline charts
• Automatic dependencies correction feature
• Customizable start and end dates
• Shared team task lists and calendars

Pros

• Easy to learn and use
• Quick to allocate work
• Not require so much customization
• Straightforward to track tasks and your team’s timesheet

Cons

• No markup tools
• Average reports
• No expense tracking features or billing & invoicing tools

Pricing

TeamGantt is free for signup. This version offers 60 tasks, 3 users, and 1 project, along with basic features.

If you want to enjoy other features, there are two price options to consider:

• The standard plan starts at $19/user/ month (offering unlimited projects, unlimited tasks, and unlimited number of guests)
• The Advanced plan starts at $24/user/ month (offering all the features in the two others, plus advanced reporting and workload tracking by hours)

Note: All the price options come with a 30-day free trial.

3. Smartsheet

Smartsheet is a top-tier Google project management platform.

Its setup is quite similar to Excel, which we think is the primary reason making it so easy to learn for beginners.

While using spreadsheets to track projects and streamline tasks, this cloud-based platform combines automated workflow capabilities, collaborative file-sharing, and visual timeline management. As a result, it helps manage and automate collaborative work beautifully.

Smartsheet is well-loved by companies in the education, construction, government, and technology industries for its superb tracking and auditing.

But what truly makes it the best Proofhub alternative is its strong workflow features and multiple helpful training options so that one can flexibly learn to use and become an expert.

Key Features

• Resource scheduling
• Content management
• Task automation
• Streamlined solution center
• Managing digital assets

Pros

• Intuitive to learn
• Great training and community support
• Save time on planning and setting up a project
• No need for any coding expertise to create workflow automation

Cons

• No time-tracking features
• No billing & invoicing tools
• There’s a hard limit on cell-links

Pricing

Three price options:

• Pro – starts at $7/user/ month, billed annually
• Business – starts at $25/user/ month, billed annually
• Enterprise – contact sales

4. Celoxis

This award-winning project management software is specifically built for teams (of 5+ people) across different domains, such as IT, manufacturing, construction, and design.

But what makes Celoxis a good alternative to Proofhub is it’s more affordable, has more features, and is easier to use.

It offers all the features of Proofhub, plus more. We really like its robust reporting feature that lets users track progress and be accountable for deadlines. In addition, users can customize their workspace in Celoxis to fit their specific needs.

So, instead of having to weave in and out multiple programs, change windows, or switch tabs to track how your projects are panning out, you just need this single unified tool.

If you’re a small team or company that needs a powerful yet easy-to-use project management software solution, try this.

Key Features

• Resource management
• Budgeting tools
• Project portfolio management
• Powerful time reports and dashboards
• Integrated timesheet and expense module

Pros

• Ensure delivering projects on time
• Give you comprehensive real-time insights
• Easy to track billing, costs, and time
• Able to customize crucial portfolio KPIs
• Offer real-time accurate charts to help you optimize your workforce

Cons

• No markup tools
• No customizable permissions
• No billing & invoicing

Pricing

Two price options:

• Cloud – starts at $22.5/ user/ month, billed annually
• On Premise – contact sales

5. Redmine

There are a number of reasons why Redmine is the best Proofhub alternative. Here are just a few:

• Redmine is more affordable than Proofhub. In fact, it’s free!
• It’s more flexible and can be customized to suit your specific needs.
• Redmine is more user-friendly, thanks to its simple and intuitive interface.
• Redmine offers a wide range of features, including task management, time tracking, and document management.

This open-source Ruby on Rails web application supports everything you may need for effective project management. For example, version management, roadmaps, Gantt charts, calendars, and scheduling.

Also, it’s perfect as an issue tracker and a project manager.

Key Features

• Gantt chart and calendar
• Time & Expense Tracking
• Roles and permissions
• Custom fields
• Wikis
• Issue tracking tool

Pros

• Easy to clarify roles and responsibilities of everyone in a team
• Let you customize different types of data like users, projects, and issues
• Quick and easy to take notes
• Able to deal with issues systematically

Cons

• Outdated interface
• No resource management
• No customizable permission

Pricing

6. Airtable

Airtable is an easy-to-use spreadsheet and database software for project management and document management.

Simply put, it’s a modern Google Spreadsheet (or Excels) tool with database functionalities. It has a similar interface as a Spreadsheet but can support more data types, which makes it a favorite option for restaurants and the food industry.

With Airtable, you can manage your projects, tasks, and team members all in one place. There’s no need to switch between different software programs to get your work done.

Airtable also has a free option that’s perfect for freelancers or those on a tight budget.

And if you need more features, you can always upgrade to a paid plan. With Airtable, you’re not locked into a contract. You can cancel at any time.

All-in-all, if you’re looking for an online project management platform that’s just as good as Proofhub, but with more features and flexibility, then Airtable is the best alternative for you.

Key Features

• Budget management
• Document storage
• Multiple visual views
• Automation
• Customizable interface

Pros

• Easily adaptable to all kinds of businesses
• Easy to store, organize, and share files
• Able to streamline workflow, keep teams on track, and cut out the clutter

Cons

• Lack native time tracking for tasks and projects
• No detailed reporting features
• No big picture views

Pricing

7. Trello

If you look out for a more user-friendly workflow organization method, then Trello is one of the best Proofhub alternatives.

This software is affordable (starting at just $5/ user/ month), easy to use, and integrates with a wide range of other software platforms, including Zapier, Google Drive, Dropbox, and OneDrive. This means you can connect Trello to the other tools you use for work, making it even easier to get your tasks done.

But what makes it stand out from the competition is the unique board and card system.

There are boards assigned for separate projects and cards for separate tasks, which cuts down on confusion.

It also helps administrators easily support different project types, define workflows, set deadlines, and more.

As a result, this cloud-based collaboration tool is primarily loved by startups and remote teams in different majors, such as sales, designs, support, and marketing.

Key Features

• Dark mode
• Board & card system
• Butler automation (Calendar, due date, rules, and buttons)
• Advanced Checklists (on premium plan)
• Voting Options

Pros

• Simple implementation
• Reduce eye strain when you are at peak productivity
• Help you reduce repetitive work
• Let you map out assignees, due dates, and granular details of a task

Cons

• Cumbersome to scale the system when the business grows
• No chat tool
• The interface is easily cluttered if there are so many cards

Pricing

8. Asana

For small businesses that want to improve their accountability and collaboration when working on assignments, Asana is one of the most recommended Proofhub alternatives.

This software enables users to manage their work and track their progress in one place. Asana also offers a variety of features that Proofhub does not, such as the ability to create custom fields, add attachments, and integrate with other tools.

Asana outperforms other tools for its Kanban-style UI and advanced customization options to give you a seamless collaboration experience.

The app also provides multiple views for project managers to easily get a bigger picture when in need.

To learn more about Asana’s important features, please scroll down.

Key Features

• Focus Mode
• Searched Views
• Automated updates
• Customizable Dashboards
• Workload Feature

Pros

• Offer many communication features
• Easy to track project progress, customer queries, and leads
• Help you focus on productive tasks
• Quick to locate tasks
• Prevent burnout effectively

Cons

• Hard to manage all tasks on a single screen
• The free plan offers limited features
• No customizable permissions
• Unable to assign tasks to more than one person

Pricing

9. Monday

For unfamiliar projects like facilitating mergers and acquisitions, building a new office, or planning an R&R, you should opt for a more flexible and robust project management tool.

That’s where Monday comes into place.

Its customization capabilities, collaborative workspace, and clean interface make it well-received. It also adapts pretty well to the shifting needs of various businesses from any industry.

Besides, Monday offers a variety of features for inventory management, workflow management, financial management, and history tracking. It’s considered a great choice for marketing teams.

For those reasons, Monday is a good alternative.

Read more: Monday vs Asana

Key Features

• Automation (recurring tasks, project status changes, and notifications)
• Checklists
• Boards and Columns
• Budgeting tool
• Customizable dashboards

Pros

• Easy to set up
• Colorful and attractive UI
• Easy to create reports
• Let you create a customizable workflow
• Reduce manual tasks and improve efficiency

Cons

• Limited customization options
• Not easy to learn, especially for beginners or low-technical users
• No real-time chat

Pricing

10. Wrike

Wrike is a great work management tool and collaboration software.

While it’s advertised for both small and larger teams, we find it primarily suitable for enterprise-level users who want a Proofhub alternative that can help them manage tasks efficiently. Wrike is also a great choice for teams to focus on important tasks and quickly finish them.

To do this, it gives you everything you need for managing projects – a command center where you can collaborate, connect, and interact with your team.

Here are some Wrike core features that make it one of the most potential alternatives to ProofHub:

Key Features

• Built-in Timeline view
• Time tracking
• Analytics

Pros

• Support for tracking progress
• Quickly organize activities
• Data visualization

Cons

• Difficult to learn
• Gantt charts aren’t available in the free version
• No built-in chat feature

Read more: 11 Best Wrike Alternatives.

Pricing

11. Bitrix24

One of the most robust alternatives to ProofHub, Bitrix24 is a team collaboration tool built with a customer relationship management system, that can help solve as many business requirements simultaneously as possible.

In other words, it’s feature-rich enough to suit all departments of your business – from management, sales and marketing, and HR to legal.

While everyone can use Bitrix24, it is more suitable for small businesses. But it still depends on both your team’s habits and your personality.

Key Features

• Gantt chart view
• Email and SMS automation
• Resource management
• Sales funnel analysis tool
• Native time tracking tool

Pros

• Upgrade internal team communication
• Reduce boring repetitive tasks in sales and marketing processes
• Able to transform into anything you want it to be

Cons

• Too cluttered UI
• Too many add-ons
• Take a lot of time to set up

Check out the best Bitrix24 alternatives.

Pricing

12. ClickUp

ClickUp is a cloud-based project management and collaboration tool that brings all work under one tool by offering a suite of features.

The core functionalities that make ClickUp a great project management application are team collaboration and reporting, time management, task management, project management, and complete customization of the workspace.

Clickup’s customization can stretch to help teams of all sizes to manage projects and collaborate smarter for the best productivity.

The tool offers 100+ features and below are a few highlighted ones:

Key Features

• Time tracking tool and Task timer
• Custom task statuses
• Task dependencies
• Workspace views
• Set reminders
• Notepad
• Project templates

Pros

• Highly customizable in terms of task levels and task organizations
• Ability to create multiple views for visibility to track tasks/projects better
• Offer different spaces for different departments of business
• Support for time tracking
• Easy to write down ideas

Cons

• Hard to learn
• Many features are overdone
• Cluttered and overwhelming UI

Pricing

Test the waters beyond Proofhub

Now, you’ve known your options. It’s time to make a choice!

Of all the 12 Proofhub alternatives above, we suggest starting with Upbase first because you don’t lose a thing to do that. The registration is 100% free and the free plan lasts forever. And who knows, it may be the tool you’ve been looking for.

Sign up now and enjoy.

We wish you the best of luck!