Ever feel like there just aren’t enough hours in the day?

Whether you’re a student surviving the chaos of assignments, an entrepreneur steering the ship of your dreams, or a superhero parent juggling a million things, we get it – time’s tricky.

But fear not! We’ve scoured the internet to bring you a list of the 17 best time management tools that are like magical sidekicks for your day.

Think of them as your secret weapon against chaos, procrastination, and those never-ending to-do lists.

Ready to turn your day from meh to amazing? Let’s dive deep in!!! 🌟⏰

I. 17 Best Time Management Tools to Boost Productivity

1. Todoist

Availability: iOS, iPadOS, macOS, Windows, Android, Android Wear, Apple Watch, browser extensions, web.

Todoist stands out as a popular task management tool, recognized for its simplicity, clean interface, and cross-platform compatibility.

It provides a centralized space to organize, prioritize, and complete tasks efficiently.

Read Full Review: Todoist Review.

With features like setting due dates and priorities, Todoist helps you focus on what requires attention first, ensuring you meet crucial deadlines.

Additionally, Todoist supports collaboration on tasks and projects, fostering teamwork for both personal and professional use.

Key Features

• Priorities
• Due dates and reminders
• Task organization: project -> sub-project -> section -> to-do list
• Collaboration: Shared projects, attachments, comments, and task assignments.
• Labels and filters to categorize and filter tasks.

Limitations: Todoist lacks some advanced project management features found in specialized tools. For example, it doesn’t have custom workflows or collaborative document editing.

Pricing

The project management software provides three pricing options:

2. Upbase

Availability: Browser, mobile devices (Android & iOS).

Introducing Upbase, your all-in-one project management tool that’s here to revolutionize the way you conquer time.

Imagine a tool that not only keeps up with your chaotic schedule but also adds a dash of efficiency, a sprinkle of collaboration, and a pinch of personalized productivity. That’s Upbase for you!

So, why does Upbase stand out? Let’s dive into its key features:

Key Features

User-Friendly Interface:

No more struggling with confusing tools. Upbase’s user-friendly interface seamlessly blends simplicity with functionality, allowing you to spend less time figuring out the tool and more time excelling at your tasks.

Here’s what many users think about Upbase’s interface:

Task Priorities and Deadlines:

The ability to prioritize tasks using color codes is more than just eye candy; it’s a visual guide to your daily priorities.

Pair this with flexible deadline settings, and suddenly, tackling high-priority activities becomes second nature.

Recurring Tasks:

Upbase allows you to automate repetitive tasks, which helps save time on manual task creation.

Robust Reminder System:

Upbase acts as your proactive assistant, ensuring you never miss a deadline. Set up reminders, customize notifications, and let Upbase keep you on track.

Tags and Custom Filters:

Utilize Upbase’s tags to set time estimations, adding an extra layer of organization to task management.

Create custom filters based on multiple attributes, including tags, due dates, priorities, and assignees. Easily tailor the workflow to be as simple or advanced as desired.

Multiple Planners and Calendars with Time Blocking:

Daily, weekly, and monthly calendars, complemented by drag-and-drop functionality, make scheduling tasks a breeze and help you get better control over your time.

Time blocking on the calendars prevents procrastination and ensures you concentrate on one task at the scheduled time, reducing distractions effectively.

Google Calendar Integration with a Twist:

Syncing with Google Calendar is a common feature, but Upbase adds a twist. It preserves and displays the original colors of your Google Calendar events, adding a layer of cohesion to your schedule.

Pomodoro Timers for Deep Work:

The inclusion of Pomodoro timers takes productivity up a notch. Breaking tasks into focused intervals promotes sustained concentration and efficient task completion.

Collaboration Features:

Teamwork makes the dream work, right? Upbase gets it.

The app allows you to assign tasks, attach files, create a shared team calendar, and leave comments on project files, docs, and links – ensuring everyone’s on the same page.

Pricing

• Free version: $0
• Premium version: $5/user per month (billed annually) and $8/user per month (billed monthly).

3. Sunsama

Availability: Web, Android, iOS, Windows, Mac.

Sunsama helps users manage their time effectively through a practical routine.

It simplifies task management by allowing the creation of to-do lists, including project tasks, meetings, and personal errands.

Additionally, Sunsama encourages users to prioritize important tasks using the Eisenhower framework and adopt time-blocking practices to minimize distractions.

Read Full Review: Sunsama Review.

It also supports users in establishing boundaries to promote a healthy work-life balance. In-app nudges and shutdown rituals remind users to conclude their workday, fostering a sense of closure.

Key Features

• 5 Calendar views: Day, 3-Day, Weekday, Week, and Month
• Start and due dates, recurring tasks, and time blocking
• Estimated vs. actual times to easily track time spent on tasks
• Contexts and channels to categorize tasks
• Meeting scheduler

Limitations: While Sunsama excels in personal task management, its collaboration features are basic; users cannot assign tasks or collaboratively edit documents.

Pricing

The task management software provides a 14-day free trial and two upgrade options: a monthly subscription at $20/user per month and a yearly subscription at $16/user per month.

4. Teamwork

Availability: Web, Android, iOS, Mac, Windows

Teamwork stands out as a comprehensive project management solution, covering everything from task management to project timelines, file sharing, and collaboration.

It’s designed to be an all-in-one platform, making it a solid choice for teams looking for a unified solution.

So, what makes it different from other time management software?

Well, Teamwork comes with some handy time-tracking features.

For example, it lets you set task dependencies, meaning certain tasks must be finished before others can start. This feature helps create realistic project timelines, making it easier to track progress and make the most of your time—the most precious resource.

And it doesn’t stop there—centralizing communication and project-related info further boosts time management.

By streamlining communication and keeping everything organized, it minimizes the need for scattered channels, promoting a smoother workflow.

Key Features

• Due dates and priorities
• Task dependencies and milestones
• Task timers and manual time entry
• Reports and analytics
• Commenting, file-sharing, and team messaging

Limitations: Those who are new to project management tools might find Teamwork’s extensive feature set initially overwhelming. Besides, its reporting tools might be insufficient for complex needs.

Pricing

5. Scoro

Availability: Web, Windows, Mac, Android, iOS.

Scoro is a comprehensive work management solution crafted for small to medium-sized enterprises (SMEs).

It’s got a bunch of features covering everything from project management to time tracking, financial management, and collaboration – basically, a one-stop-shop for making operations smooth and efficient.

Using Scoro, you can easily log and track the time you spend on tasks, projects, and client work. It’s a breeze to keep tabs on billable hours and create invoices.

But what really makes Scoro shine is its knack for generating highly customizable and detailed reports on all aspects of your operations. This makes it a perfect fit for businesses with all sorts of reporting needs.

Key Features

• Automatic time tracking & manual time entry
• Project timelines and task dependencies
• Budgeting and invoicing
• Customizable and detailed reports
• Client portals and contact management
• Sales analytics

Limitations:

Due to its wide range of features, some users may experience a learning curve when first adopting Scoro. Besides, its price range is expensive compared to other project management tools.

Pricing

This project management tool is free to start, while providing 4 paid options as below:

6. Time Doctor

Availability: Android, iOS.

Time Doctor is a handy time tracking software solution commonly used by remote teams, freelancers, and businesses. It helps track work hours, measure productivity, and improve overall time management.

One cool feature is the ability to take screenshots of users’ screens at intervals—giving the project manager insights without being too intrusive.

And that’s not all – it also keeps track of idle time, lets users set time budgets, makes invoicing a breeze, and plays well with other project management software for smoother planning.

With all these features, Time Doctor is your reliable buddy for effective time management and productivity enhancement.

Key Features

• Screenshots
• Task timers
• Ideal time tracking
• Accurate time tracking reports
• Keyboard and mouse activity monitoring
• Integration with payroll systems and project management software

Limitations: Users might encounter a learning curve, particularly those new to time tracking software. Additionally, for users dealing with intricate team projects, Time Doctor’s basic project management features may prove to be insufficient.

Pricing

This time management tool provides three pricing options, each with a 14-day free trial.

7. RescueTime

Availability: Browser extensions, Windows, Linux, Android, iOS, Mac.

RescueTime is a time tracking software solution designed to help users understand and improve their digital work habits.

It provides insights into how you spend your time on digital devices, including computers and mobile devices, by tracking and categorizing activities.

With this insight, you can make better decisions to boost your productivity.

Key Features

• Automatic time tracking on digital activities
• Activity categorization into different productivity levels
• Focus time and goal setting
• Website and app blocking

Limitations: The effectiveness of this time tracker app relies on your interaction with the tracked devices. If you forget to activate or use the tool consistently, the data may be incomplete or inaccurate.

Pricing

RescueTime offers a 14-day free trial that covers the basics of time management and analysis and several paid options starting at $6.5/month.

8. Clockify

Availability: Chrome, Android, iOS, Firefox, Mac, Windows.

Clockify is a handy time tracker app—it helps you with work hours, project management, and understanding your time usage.

It’s flexible, greate for team members to track time spent on their tasks, for managers to oversee projects, and for freelancers to bill clients.

And oh, a bonus, the reporting features give you insights into your time, making it a breeze to track projects and make smart decisions about your work.

Key Features

• Estimating and tracking time on tasks and projects
• Reports and analytics
• Budgeting
• User permissions and roles

Limitations: This time tracking app lacks advanced features such as task dependencies, project timelines, and collaboration tools, making it sufficient for complex project management.

Pricing

9. Toggl

Availability: iOS, iPad, Mac, Apple Watch.

Toggl is all about keeping it simple. With just a click, you can easily track time on tasks and projects. There are two options—manual entry or real-time tracking with the timer feature.

The cool part? You can organize your time entries using tags and categories, like sorting between billable and non-billable time.

Even better, Toggl plays well with your existing tools, making it fit right into your workflow.

Plus, you can create personalized reports based on your time entries, getting a clear picture of how you’re using your time and spotting productivity trends.

Key Features

• One-click time tracking
• Tags and categories
• Reports and analytics
• Shared projects, with user roles and permissions

Limitations: Toggl offers limited features for budgeting, project management, and employee monitoring, compared to comprehensive time tracking tools.

Pricing

The time management tool offers four pricing options as below:

10. Bill4time

Availability: Android, iOS.

Bill4Time is a cloud-based time tracking and invoicing software made for professionals, businesses, and law firms.

It allows you to easily record time spent on tasks, track project expenses, generate professional invoices, and send them to your clients using the client portal feature.

A big bonus is Bill4Time supports various billing methods, including hourly rates, fixed fees, and contingency billing.

Additionally, you can attach documents and files to client records, keeping all your project-related info in one place..

Key Features

• Tracking time and expenses
• Invoicing and billing, with support for various billing methods
• Project and client management
• Document management
• Client portal

Limitations: Small businesses with simple invoicing and time tracking needs might find Bill4Time more complex than necessary.

Additionally, its interface is not as intuitive or modern compared to other time management software, which may impact the user experience.

Pricing

The time management tool offers three paid options, each with a 14-day free trial:

11. Nutcache

Availability: Android, iOS, Mac, Linux, Windows.

Nutcache is not your average time management tool—it’s an all-in-one solution that combines project management, time tracking, and invoicing.

What makes it stand out? Well, it effortlessly links project progress, task time, and client billing for a seamless experience.

But that’s not all.

Nutcache also has multi-currency support, a client portal for easy collaboration, expense tracking, financial reporting, and customization features. It’s perfect for businesses looking for a straightforward, flexible tool that does it all.

Key Features

• Task assignments and deadlines
• Project timelines, milestones, and goals
• Discussions, file-sharing, and commenting
• Client portals
• Start and stop timers & manual time entries
• Custom reports and invoices
• Multi-currency support

Limitations: If you’re new to project management and time tracking software, you might find it challenging to learn and customize Nutcache.

Additionally, some users have found certain aspects of expense tracking in this time tracking app to be less intuitive.

Pricing

12. Quire

Availability: Web, Android, iOS.

For teams and project managers who need a dynamic solution for project planning, task tracking, and collaboration, Quire is worth a try.

It’s designed to help users manage projects, organize tasks, set priorities, and track progress in a structured yet flexible framework. This way, they’ll save time managing administrative tasks to focus better on what truly matters.

Key Features

• Nested to-do list & task dependency
• Kanban Board View
• Tags, due dates, and priorities
• Assignees & real-time collaboration
• Task time estimation and reports
• Task comments, mentions, and file attachments

Limitations: Businesses with specific branding or unique workflows might find Quire’s customization options to be more limited compared to other time management software.

Pricing

13. Replicon

Availability: Android, iOS

Replicon is a workforce and time management software solution made for businesses to handle time-related stuff like tracking, attendance, and project costs.

It works well for all kinds of businesses, whether they’re small or big, in different industries.

Basically, it helps organizations easily track time-related tasks, maximize productivity, and stay in line with labor laws – all in one handy platform.

Key Features

• Tracking time spent on tasks, projects, and clients.
• Time off and leave management
• Compliance with labor laws
• Project-related cost and expense tracking
• Scheduling employees, managing shifts, and tracking attendance
• Real-time reports

Limitations:

• Learning curve
• No free-forever plan

Pricing

The time management tool offers three pricing options, each with a 14-day free trial.

14. ProofHub

Availability: iOS, Android, Mac, Windows, Web.

ProofHub is a robust work management software solution designed specifically for businesses and teams.

It offers a comprehensive suite of features, including task management, time tracking, calendars, and collaboration tools, all within a unified platform.

Its versatility and integrated approach set it apart, enhancing project timelines, time tracking, and the team’s productivity.

Key Features

• Task lists, labels, and priorities
• Task dependencies
• Tracking time spent on tasks
• Kanban boards, Gantt charts, and calendar views
• Discussions, @mention, file sharing, chat, online proofing, and task assignments

Limitations:

• Steep learning curve
• Feature overload for small teams
• Basic reporting features

Pricing

15. Hubstaff

Availability: Mac, Windows, Linux, iOS, Android, Chromebook, Chrome extension.

Hubstaff is a workforce and time management tool that stands out for its focus on employee time monitoring, GPS tracking, and activity tracking features.

It’s especially great for businesses with remote or field-based teams.

With Hubstaff, employers can easily track work hours, activity levels, and where their team is in real-time. This gives a full picture of productivity and makes payroll a breeze.

Key Features

• Real-time monitoring employee time, location, and activity levels
• Project budgeting
• Screenshots
• Automatic payroll and invoicing

Limitations:

• Limited features for project management
• Require adequate training and onboarding for effective use

Pricing

The time management software provides a free-forever plan and four paid plans as below:

16. TimeCamp

Availability: Android, iOS, MacOS, Windows, Linux.

TimeCamp is a great choice for businesses wanting to manage their time and boost productivity.

It does a lot—automatic time tracking, manual entry, project tracking, invoicing, and reporting.

In there, the automatic time tracking functionality is the most notable, letting you capture time on tasks without typing it in. This not only cuts errors but also gives a better view of where your time goes, making things accurate and easy.

Key Features

• Automatic time tracking
• Attendance tracking
• Manual time entry
• Project and client budgeting
• Invoicing and billing

Limitations: Personal preferences vary, but some users might find the user interface design of TimeCamp less intuitive than other time-tracking tools.

Pricing

This time management system offers four pricing options:

17. Harvest

Availability: iOS, Android, Windows, Mac

Harvest stands out with its easy-to-use design, simple time tracking, smooth project management integration, and strong reporting tools.

It keeps things straightforward and efficient, making it a top pick for freelancers and businesses looking to track time, boost productivity, and make sure they bill clients accurately.

Key Features

• Intuitive interface
• Time entries with tasks and projects
• Progress tracking
• Client and project budgeting
• Customizable reports with client access
• Invoicing automation

Limitations:

• Inflexible expense tracking capability
• Lack of advanced features for project management

Pricing

II. How to Choose The Right Time Management Tool?

And, that’s all for this review of the top 17 time management tools. If you’re feeling overwhelmed by choices, here’s a quick guide on how to pick the right one for your needs:

• Identify Your Needs: Take a look at your goals, work style, and daily routine. Figure out what features and functions you really need.
• Check Compatibility: Make sure the tool works with your devices and can smoothly integrate with other tools you use regularly.
• Look for User-Friendliness: Choose a tool with an interface that feels natural to you. It should fit your preferences and blend seamlessly into your daily tasks.
• Try Before You Buy: Take advantage of tools that offer trials or demos. Test them out in real-life situations before making a commitment.
• Plan for Growth: Pick a tool that can grow with you. It should handle more tasks and complexity as your needs evolve over time.

Remember, choosing the right time management tool is a personal decision. Keep reassessing your choice as your needs change to make sure it stays effective.

III. Upbase – The Best Time Management Tool for You

Tired of sifting through 17 options?

Well, skip the trial and error and head straight to the top—with Upbase! 😊

Unlike the rest, Upbase effortlessly brings together your work and personal life into one hub, saving you time juggling between apps.

Its features are finely tuned to streamline workflows, enhance collaboration, and adapt to the ever-changing demands of your schedule.

Importantly, it’s intuitive, easy to navigate, and simple to use.

If you’re serious about conquering time constraints and boosting productivity, Upbase should be your weapon of choice.

Try Upbase now and conquer your schedule!

IV. FAQs

1. What are the most effective time management techniques in the workspace?

The best time management techniques in the workspace include:

• Prioritizing tasks
• Using the Pomodoro technique for focused intervals
• Setting realistic goals
• Minimizing multitasking
• Utilizing tools like to-do lists and calendar reminders.

2. What are the 5 P’s of time management?

The 5 P’s of time management are: Prioritize, Plan, Productivity, Procrastination Prevention, and Progress Tracking.

3. What are time management tools?

Time management tools are applications, software, or resources designed to help individuals organize, plan, and optimize their tasks and schedules efficiently.

These tools often include features such as task lists, calendars, reminders, and collaboration capabilities to enhance productivity and time utilization.

4. Are time management apps effective?

Yes, time management software can be effective in improving productivity and organization by providing tools for task tracking, scheduling, and prioritization.

Their impact may vary depending on individual preferences and how well the software aligns with specific needs and workflows.

5. What is the best tool for time management?

The best tool for efficient time management varies based on individual preferences and needs. Popular options include Trello, Upbase, and Microsoft To Do. Experiment to find what suits you best!

6. How can I improve my time management skills?

To boost your time management skills, try prioritizing tasks, creating a schedule, minimizing distractions, setting realistic goals, and regularly evaluating and adjusting your approach.

Additionally, find the right time management app to help simplify these steps.