The difference between Todoist vs.Any do is decently stark in some areas:

• Price points
• Task management features
• Hierarchical structure
• Calendars
• View options

In this article, we’ll compare side by side the two popular productivity apps in each area. So if you are confused about which one is the best fit for your needs, read to the end for the best answer.

Let’s get started!

Todoist vs. Any.do: A Head-To-Head Comparison

1. Pricing Structure

Similarity:

Both Todoist and Any.do offer a free version along with two paid versions. One paid version is designed for power users, while the other is tailored for team use.

Difference:

Todoist’s pricing ranges from $4 to $6 per month for their annual plan, whereas Any.do falls within the price range of $3 to $5.

However, the true distinction lies in the feature packages provided by each version of these task manager tools. This is where the value proposition becomes crucial.

Below is a detailed comparison to determine which app provides more value for your money:

A. Free version

Todoist’s free plan offers a range of essential features to help you stay organized. It includes labels, comments, due dates, priorities, and recurring tasks.

However, it does come with certain limitations:

This makes it suitable for individuals with moderate task management needs.

On the other hand, Any.do’s free plan provides unlimited tasks, lists, daily planners, calendars, voice recognition, and reminders.

It offers a straightforward and user-friendly experience for those who want to manage personal tasks or simple grocery lists. This free plan is well-suited for individuals seeking a simple app for personal use.

In summary

Although both task manager tools recommend their free plans for starters, there is a slight difference in their target audiences.

Todoist is versatile for personal and team use, while Any.do focuses more on personal task management.

B. Paid versions

Todoist offers two paid versions, namely Pro and Business, while Any.do offers Premium and Teams versions.

Todoist

Pro Version

It provides some advanced features like location-based reminders, automatic backups, and themes, along with higher limits:

The Pro version is designed for individual power users who want to take their productivity to the next level.

Business Version

This version encompasses all the features available in the Pro version, along with advanced functionalities like:

• Team billing
• User roles
• Shared team inbox

It also offers the highest project limits, allowing for 500 active projects per member with up to 50 collaborators each.

The Business version caters specifically to the collaboration and management needs of teams.

Any.do

Premium Version

Any.do’s Premium plan unlocks advanced features, including:

• Recurring tasks
• Location-based reminders
• Color tags
• WhatsApp reminders

It caters to power users who desire enhanced features to manage both work and personal tasks efficiently.

Teams Version

This version focuses on seamless teamwork by providing a collaborative workspace with various admin permissions, unlimited team members, and unlimited project boards.

It also offers a wide range of premade templates to suit different workflows.

In Summary

Any.do is more affordable for personal use, while Todoist offers more cost-effective options for teams to collaborate.

The reason is:

Any.do requires a monthly payment of $5 for teams to collaborate on projects, whereas Todoist supports this feature in all of its pricing tiers.

It’s also worth noting that many other applications provide similar collaboration features as Any.do’s Teams version, completely free of charge.

2. Task Management Features

Similarities:

Creating tasks in Todoist and Any.do is a breeze.

It takes only a few simple clicks to add tasks, enter titles, fill in attributes, and you’re done.

Both apps handle this process smoothly, and you can even navigate through the programs using convenient keyboard shortcuts.

Besides, the basic functionality of Todoist and Any.do is quite similar, where tasks are presented as bubbles on the left side of each entry.

Clicking the bubble marks the task as complete or greys it out.

Differences:

When it comes to task management features, Todoist clearly stands out compared to Any.do.

Todoist provides a more comprehensive package with enhanced flexibility and options, while Any.do prioritizes simplicity and ease of use.

In general, these two apps differ in three main areas:

A. Task Details

Todoist offers additional details that are not available in Any.do. Look!

Task detail	Todoist	Any.do
Comments	☑️
Assignees	☑️
Set priorities	☑️
Activity history	☑️
Notes	☑️	☑️
Attachments	☑️	☑️
Location-based reminders	☑️	☑️
Due dates and times	☑️	☑️
Recurring tasks	☑️	☑️

Besides, Todoist incorporates advanced natural language processing.

This feature enables users to create tasks quickly using intuitive language input, hence, facilitating a smooth and efficient task management experience.

B. Task Categorization

Each app categorizes tasks differently.

Todoist utilizes labels, while Any.do uses tags. Compared side-by-side, labels offer a more robust solution for task categorization than tags.

Todoist allows you to:

• Flexibly customize labels based on specific categories, contexts, or themes
• Create as many labels as needed
• Assign one or multiple labels to a single task

This provides a comprehensive system for organizing and categorizing tasks according to individual preferences and workflows.

In contrast, Any.do offers predefined tags such as personal, work, or shopping. This means you cannot create your own tags or define specific criteria beyond the predefined options.

C. Task Organization

Any.do and Todoist offer different approaches to organizing tasks through their respective features.

Any.do

• “My Day” – serves as a daily task planner.
• “Next 7 days” – provides an overview of tasks scheduled for the upcoming week.
• “All My Tasks” – a place where you can access and manage tasks across different lists and categories.

Todoist

• “Inbox” – serves as a central hub for new and unprocessed tasks.
• “Today” – displays tasks due or assigned for the current day.
• “Upcoming” – offers an overview of tasks scheduled for future dates beyond the current day.

While there are similarities in functionality between the two sets of features, there are also some differences.

Any.do’s “My Day” provides a more focused daily planning experience, whereas Todoist’s “Inbox” serves as a general task collection point.

The “Next 7 days” view of Any.do offers a dedicated view for future planning.

Todoist’s “Upcoming” provides a broader overview of upcoming tasks.

Any.do’s “All My Tasks” consolidates tasks from different lists, whereas Todoist doesn’t have this feature.

Other Differences Between Todoist vs Any.do:

3. Hierarchical Structure

Todoist

This task manager organizes tasks using projects as the main unit.

You can create multiple projects to group related tasks together, providing a hierarchical structure for better categorization and organization.

Additionally, Todoist supports the creation of sub-projects within projects, allowing you to create nested levels of organization.

This flexibility is particularly useful for managing complex workflows effectively.

Any.do

Any.do’s task organization revolves around lists.

Users can create different lists to group tasks based on different contexts.

While lists provide basic organization, they lack the hierarchical structure and nesting capabilities found in Todoist’s projects and sub-projects.

4. Calendars

When it comes to calendars, there are differences between Any.do and Todoist that you should consider.

Any.do limits its calendar functionality to just seven days, whereas Todoist allows you to plan as far ahead as you desire. This flexibility makes Todoist a great choice if you want to schedule tasks beyond a one-week period.

That said, none of these to-do list apps provides a standalone calendar within their personal versions.

Instead, they rely on integration with Google Calendar to give users an overview of upcoming to-dos.

But it’s worth noting that Any.do has some limitations for this feature.

It only supports integration with the main Google Calendar and does not allow for multiple calendar imports.

This means that you can see your tasks within the Any.do app, but you are limited to a single calendar for synchronization.

Besides, neither Any.do nor Todoist allows you to view events with the exact same color as in Google Calendar.

5. Meet Upbase: The Best Alternative to Todoist and Any.do

If having a built-in calendar is crucial for you.

If you’re seeking a task manager built to keep you focused and productive.

Or, if you’re looking for an all-in-one solution, an alternative that may better suit your needs is none other than Upbase!

Why Upbase?

Well, for starters, it offers a much more generous set of free features compared to many other options in the market.

While other platforms often follow a strict “freemium” model that limits access to certain tools unless you upgrade, Upbase provides remarkable features in its free-forever plan:

• In-app calendars with day, week, and month settings
• Daily and weekly planners
• Time blocks and Pomodoro timers.

These features certainly make Upbase stand out.

But how do they compare to the features offered by Any.do and Todoist? Let’s dive in and take a closer look!

A. Comprehensive Hierarchical Structure

Upbase’s hierarchical structure surpasses that of Any.do and Todoist in terms of depth and customization.

It offers 6 levels:

Workspaces – Folders – Project Lists – Sections – Tasks – Subtasks

Notably, the use of folders and subtasks is optional, and they are conveniently hidden when not in use, ensuring a clean interface.

With a deep and customizable structure, Upbase provides 3 key benefits that the two other tools lack:

• Ability to organize and track larger projects effectively.
• Flexibility to align with specific needs and workflows.
• The app’s interface always stays clean and easy to navigate.

(The interfaces of Any.do and Todoist can become clunky when dealing with a high volume of projects and tasks.)

B. Calendars & Planners

Upbase provides you with both native calendars and Google Calendar integration.

Native calendars

In each project list, Upbase offers a calendar tool, with three settings:

• Weekly Planner
• Weekly Calendar
• Monthly Calendar

The Weekly Planner view is similar to Any.do’s “Next 7 Days” view.

Meanwhile, the Monthly Calendar is more visual to track tasks beyond a one-week period than Todoist’s Upcoming view.

But the most notable is the Weekly Calendar as neither Any.do or Todoist has this view. It gives you two key benefits:

• Visualize your to-do lists of individual days in a week
• Allow you to time block tasks for better time management

Additionally, Upbase provides an additional view, namely Daily Planner.

It allows you to create daily tasks, set a priority for each to-do, then schedule on a daily calendar.

Moreover, it offers:

• Easy-access Notepad for taking quick notes

• Pomodoro timer with various ambient sounds

• Daily journal tool

These add-ons help you effectively minimize distractions, fight procrastination, and boost productivity.

Google Calendar integration

Upbase can sync events from multiple Google Calendar accounts into the app, and vice versa.

But here’s the kicker:

All events from the selected Google calendars will appear on the Upbase calendar with the same color as in Google Calendar.

It’s something that can’t be found on other calendar apps.

C. Task features

Upbase shares many similar task features with the two other to-do list apps, such as:

• Color-coded priority
• Due date and time
• Attachments
• Subtasks
• Activity log
• Assignees
• Notes
• …

Therein, Upbase’s subtasks have as diverse details as a parent task.

The app also allows you to add different types of content in the note section using slash commands.

Additionally, Upbase’s task tags are more robust than Any.do’s.

Instead of offering limited premade tags, Upbase allows you to add as many tags as you want, then set their colors and icons. You can also organize them into folders if wanted.

But the best part is its tag filtering system.

Upbase gives you the option to filter tasks by a tag or multiple tags—something you barely find elsewhere.

D. Collaboration capabilities

Not only a robust to-do list app, but Upbase is also a comprehensive collaboration tool. It provides:

• Ability to tag someone in the comment box
• Assignees
• Watchers
• Collaborative docs and files
• Shareable calendars
• Message board
• Real-time chat
• A dedicated place for sharing project-related links together

Additionally, Upbase provides the ability to invite guests into a workspace, with permission settings. This extensive feature set comes in handy for freelancers to collaborate with clients or small businesses to work seamlessly together on projects.

Any.do vs Todoist: Which is Better in 2024?

Both Any.do and Todoist offer powerful task management, project management, and scheduling capabilities that are useful, no doubt.

When comparing the two to-do list apps, it’s essential to consider features, pricing, and key benefits.

However, don’t close yourself off to better alternatives. Consider an app like Upbase because why not? This comprehensive project management tool gives you access to more free features and replaces many tools, keeping track of everything efficiently.

With its free plan offering unlimited tasks, members, and storage, along with advanced project management features like Kanban boards and time blocking, Upbase takes productivity to the next level.

Give Upbase a try today to see why many people decide to move from Any.do and Todoist to Upbase.