{"id":5807,"date":"2023-08-31T15:05:23","date_gmt":"2023-08-31T08:05:23","guid":{"rendered":"https:\/\/upbase.io\/blog\/?p=5807"},"modified":"2025-03-31T10:23:31","modified_gmt":"2025-03-31T03:23:31","slug":"smartsheet-vs-trello","status":"publish","type":"post","link":"https:\/\/upbase.io\/blog\/smartsheet-vs-trello\/","title":{"rendered":"Smartsheet vs Trello (2025 Comparison): Which Project Management Tool Is For You?"},"content":{"rendered":"\n<p><em>Smartsheet vs Trello: Which tool aligns better with your workflows?<\/em><\/p>\n\n\n\n<p><em>This comprehensive comparison will help you find the best answer. <\/em><\/p>\n\n\n\n<p>We\u2019ll share with you insights about the features, capabilities, pricing, pros, and cons of both Smartsheet and Trello.<\/p>\n\n\n\n<p>This helps you understand the key differences between them, how each streamlines your projects, and if they improve productivity.<\/p>\n\n\n\n<p>Without further ado, let\u2019s get started.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5807-_9eau5pd5u38e\"><\/a>An Overview<\/h2>\n\n\n\n<p>Smartsheet and Trello are two popular project management software solutions designed to simplify your work life.<\/p>\n\n\n\n<p>They both offer:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Intuitive interfaces<\/li>\n\n\n\n<li>Robust task management features<\/li>\n\n\n\n<li>Seamless collaboration capabilities<\/li>\n\n\n\n<li>Drag-and-drop features<\/li>\n\n\n\n<li>Customizable boards<\/li>\n\n\n\n<li>Real-time updates<\/li>\n<\/ul>\n\n\n\n<p>All of these enable users to stay organized and keep their team on track.<\/p>\n\n\n\n<p>But beyond the surface-level similarities, Smartsheet and Trello have distinct differences that can significantly impact your workflow.<\/p>\n\n\n\n<p>Smartsheet shines with advanced reporting, project planning, resource management, and automation capabilities. It offers a robust set of features that are especially suitable for complex projects.<\/p>\n\n\n\n<p>On the other hand, Trello excels in simplicity, providing a streamlined and visual approach that is perfect for smaller teams and agile workflows.<\/p>\n\n\n\n<p>Let\u2019s take a close-up look at their differences!<\/p>\n\n\n\n<h1 class=\"wp-block-heading\"><a id=\"post-5807-_p3kqq42sizd7\"><\/a>Smartsheet vs Trello: 2025 In-Depth Comparison<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5807-_1facnrz9cv89\"><\/a>1. User Interface Design<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_yg32miiyjnni\"><\/a>A. Trello<\/h3>\n\n\n\n<p>Trello&#8217;s user interface focuses on ease of use.<\/p>\n\n\n\n<p>It is clean, intuitive, and friendly for users of all skill levels.<\/p>\n\n\n\n<p>Whether a first-time user or tech-savvy, you can quickly add, organize, and track projects across multiple boards with this project management software.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"675\" height=\"400\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-1.png\" alt=\"Smartsheet vs Trello: Trello interface\" class=\"wp-image-5826\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-1.png 675w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-1-300x178.png 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/figure>\n\n\n\n<p>It also offers a comprehensive library of educational resources to aid in mastering the tool swiftly.<\/p>\n\n\n\n<p>Trello&#8217;s low learning curve and high usability make it an ideal choice for teams that need a project management solution in place ASAP.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_4x12smr7bnny\"><\/a>B. Smartsheet<\/h3>\n\n\n\n<p>This project management software caters more to teams who are highly proficient with spreadsheets.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"675\" height=\"400\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-2.png\" alt=\"Smartsheet vs Trello: Smartsheet interface\" class=\"wp-image-5828\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-2.png 675w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-2-300x178.png 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/figure>\n\n\n\n<p>If you&#8217;re comfortable working with Excel or Google Sheets, Smartsheet&#8217;s board or timeline format, resembling a classic spreadsheet layout, will feel familiar.<\/p>\n\n\n\n<p>However, its technical nature may pose challenges for less technologically savvy employees, resulting in a higher learning curve.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5807-_osh5rnqrz435\"><\/a>2. Key Features<\/h2>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_8o6lh6vu5o03\"><\/a>A. Trello vs Smartsheet: View Options<\/h4>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>\n<p><strong>View Option<\/strong><\/p>\n<\/th><th>\n<p><strong>Trello<\/strong><\/p>\n<\/th><th>\n<p><strong>Smartsheet<\/strong><\/p>\n<\/th><\/tr><tr><th>\n<p><em>Kanban boards<\/em><\/p>\n<\/th><th>\n<p>\u2611\ufe0f(native)<\/p>\n<\/th><th>\n<p>\u2611\ufe0f(native)<\/p>\n<\/th><\/tr><tr><th>\n<p><em>Gantt charts<\/em><\/p>\n<\/th><th>\n<p>\u2611\ufe0f (third-party integration)<\/p>\n<\/th><th>\n<p>\u2611\ufe0f(native)<\/p>\n<\/th><\/tr><tr><th>\n<p><em>Calendars<\/em><\/p>\n<\/th><th>\n<p>\u2611\ufe0f (third-party integration)<\/p>\n<\/th><th>\n<p>\u2611\ufe0f(native)<\/p>\n<\/th><\/tr><tr><th>\n<p><em>Grids <\/em><\/p>\n<\/th><th>\n<p>\u274c<\/p>\n<\/th><th>\n<p>\u2611\ufe0f(native)<\/p>\n<\/th><\/tr><\/thead><\/table><\/figure>\n\n\n\n<p>In general, both project management tools provide a versatile visual representation to effectively manage projects.<\/p>\n\n\n\n<p>The difference is:<\/p>\n\n\n\n<p>Smartsheet provides more view options, all are all native features. Trello, in contrast, offers one native view and relies heavily on integrations to enhance its capabilities.<\/p>\n\n\n\n<p>Smartsheet\u2019s primary view is Grid\u2014which resembles a spreadsheet layout, while Trello\u2019s is Kanban Board.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_1hs6avmsh1y\"><\/a>B. Trello vs Smartsheet: Work management<\/h4>\n\n\n\n<p>Smartsheet is a robust project management solution suitable for complex projects, while Trello prioritizes simplicity and flexibility.<\/p>\n\n\n\n<p><strong>Smartsheet<\/strong><\/p>\n\n\n\n<p>Smartsheet provides more advanced features like dependencies, critical path tracking, and resource management.<\/p>\n\n\n\n<p>This allows teams to manage complex projects efficiently.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"720\" height=\"464\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-3.png\" alt=\"Smartsheet vs Trello: Smartsheet's project settings\" class=\"wp-image-5830\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-3.png 720w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-3-300x193.png 300w\" sizes=\"(max-width: 720px) 100vw, 720px\" \/><\/figure>\n\n\n\n<p>The app also provides comprehensive reporting and automation capabilities, enabling teams to generate custom reports and automate repetitive tasks.<\/p>\n\n\n\n<p><strong>Trello<\/strong><\/p>\n\n\n\n<p>Trello is more suitable for managing projects at small scales.<\/p>\n\n\n\n<p>It doesn\u2019t feature task dependencies or native Gantt charts as Smartsheet. Instead, it excels in simplicity and flexibility.<\/p>\n\n\n\n<p>Trello\u2019s visual board view allows teams to track tasks and project progress intuitively.<\/p>\n\n\n\n<p>The platform also provides various task details such as due dates, due times, labels, notes, and subtasks.<\/p>\n\n\n\n<p>Additionally, Trello&#8217;s integrations with various third-party apps expand its project management capabilities, allowing users to connect with tools for time tracking, calendars, and team communication.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1115\" height=\"1600\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-4.png\" alt=\"Smartsheet vs Trello: Trello's integrations\" class=\"wp-image-5832\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-4.png 1115w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-4-209x300.png 209w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-4-714x1024.png 714w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-4-768x1102.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-4-1070x1536.png 1070w\" sizes=\"(max-width: 1115px) 100vw, 1115px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_llt06ybx0jdt\"><\/a>C. Trello vs Smartsheet: Workflow automation<\/h4>\n\n\n\n<p>Smartsheet wins in this field.<\/p>\n\n\n\n<p>Packed with robust automation features, Smartsheet allows users to streamline and optimize their processes.<\/p>\n\n\n\n<p>Some of its standout functionalities are automated alerts, notifications, and reminders. This ensures team members stay updated and tasks are completed on time.<\/p>\n\n\n\n<p>Moreover, Smartsheet offers advanced automation through its powerful formulas and conditional logic. So, you can create complex automated workflows based on specific conditions or triggers.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"694\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-5.png\" alt=\"Smartsheet vs Trello: Smartsheet's automations\" class=\"wp-image-5835\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-5.png 1239w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-5-300x168.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-5-1024x574.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-5-768x430.png 768w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><\/figure>\n\n\n\n<p>Trello, on the other hand, has a more limited set of workflow automation capabilities.<\/p>\n\n\n\n<p>It only provides basic automation features such as due date reminders and notifications.<\/p>\n\n\n\n<p>But the seamless integration with third-party automation apps is appreciated.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/blog.trello.com\/hs-fs\/hubfs\/Trello-Butler-Card-Button2.gif?width=2000&amp;name=Trello-Butler-Card-Button2.gif\" alt=\"Smartsheet vs Trello: Trello's automation\"\/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_mfkft9tq3vh9\"><\/a>D. Trello vs Smartsheet: Team collaboration features<\/h4>\n\n\n\n<p>While both project management tools offer collaboration capabilities, their approach and features differ.<\/p>\n\n\n\n<p>Smartsheet emphasizes collaboration through its sharing and permissions features.<\/p>\n\n\n\n<p>Users can share sheets, reports, and dashboards with team members, granting them access to view and edit the project data.<\/p>\n\n\n\n<p>Smartsheet allows for real-time collaboration, where multiple team members can work on the same sheet simultaneously, facilitating collaboration and ensuring everyone stays updated.<\/p>\n\n\n\n<p>Additionally, Smartsheet offers discussion threads and commenting features. This enables team members to communicate and provide feedback on specific tasks or project elements.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"675\" height=\"706\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-6.png\" alt=\"Smartsheet discussion threads\" class=\"wp-image-5838\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-6.png 675w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-6-287x300.png 287w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/figure>\n\n\n\n<p>Trello, on the other hand, allows users to assign tasks, add due dates, create checklists, and attach files.<\/p>\n\n\n\n<p>It also offers integrations with communication tools like Slack and Microsoft Teams, enabling seamless collaboration by centralizing project-related discussions.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1840\" height=\"1140\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-7.png\" alt=\"Smartsheet vs Trello: Trello's integration to Slack\" class=\"wp-image-5841\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-7.png 1840w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-7-300x186.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-7-1024x634.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-7-768x476.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-7-1536x952.png 1536w\" sizes=\"(max-width: 1840px) 100vw, 1840px\" \/><\/figure>\n\n\n\n<p>In summary, Smartsheet provides comprehensive team collaboration tools, whereas Trello emphasizes visual collaboration.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_jc2sbxcdpj34\"><\/a>E. Trello vs Smartsheet: Customizability levels<\/h4>\n\n\n\n<p>In comparison, both Trello and Smartsheet are highly customizable, allowing users to tailor the platform to their specific needs.<\/p>\n\n\n\n<p>Smartsheet users can customize sheets, reports, and dashboards by adding custom fields, creating formulas, and applying conditional formatting.<\/p>\n\n\n\n<p>You also get a wide range of customizable templates and predefined functions to streamline workflows and automate processes.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-8.png\" alt=\"Smartsheet vs Trello: Smartsheet customizable templates to streamline workflows and automate processes\" class=\"wp-image-5842\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-8.png 1600w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-8-300x169.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-8-1024x576.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-8-768x432.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-8-1536x864.png 1536w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><\/figure>\n\n\n\n<p>The custom forms are a great plus, making it easy to gather data and input from external users.<\/p>\n\n\n\n<p>In contrast, Trello offers a more streamlined and simplified approach to customization.<\/p>\n\n\n\n<p>It provides basic customization options like labeling cards with colors, attachments, and advanced checklists.<\/p>\n\n\n\n<p>But thanks to Power-Ups, users can enhance Trello\u2019s customizability.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"764\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-9.png\" alt=\"Smartsheet vs Trello: Trello Power-Ups\" class=\"wp-image-5843\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-9.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-9-300x224.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-9-768x573.png 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5807-_hbs08qyuammc\"><\/a>3. Pricing<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_vicm58aqr3ky\"><\/a>A. Smartsheet pricing<\/h3>\n\n\n\n<p>This project management app offers a free plan and 3 paid plans: Pro, Business, and Enterprise.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1548\" height=\"494\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-10.png\" alt=\"Smartsheet vs Trello: Smartsheet pricing\" class=\"wp-image-5844\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-10.png 1548w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-10-300x96.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-10-1024x327.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-10-768x245.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-10-1536x490.png 1536w\" sizes=\"(max-width: 1548px) 100vw, 1548px\" \/><\/figure>\n\n\n\n<p><strong>Free plan<\/strong><\/p>\n\n\n\n<p>Provide the platform&#8217;s basic features, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Gantt chart, Grid, Card, and Calendar views<\/li>\n\n\n\n<li>Reports &amp; dashboards<\/li>\n\n\n\n<li>Automations<\/li>\n\n\n\n<li>Dependencies<\/li>\n\n\n\n<li>Filters<\/li>\n\n\n\n<li>Assigning tasks to multiple users<\/li>\n\n\n\n<li>Conversations<\/li>\n\n\n\n<li>Comments<\/li>\n\n\n\n<li>etc.<\/li>\n<\/ul>\n\n\n\n<p>However, there are certain limitations on the number of editors, sheets, automations per month, and the file storage capacity.<\/p>\n\n\n\n<p><strong>Pro plan<\/strong><\/p>\n\n\n\n<p>$7\/user\/month (paid yearly), or $9\/user\/month (paid monthly).<\/p>\n\n\n\n<p>This offers unlimited sheets, viewers, forms, reports, and dashboards, along with 250 automations per month, and email support.<\/p>\n\n\n\n<p>The Pro plan lacks branding options and restricts the number of editors per project to 10.<\/p>\n\n\n\n<p><strong>Business plan<\/strong><\/p>\n\n\n\n<p>$25\/user\/month (paid yearly), or $32\/user\/month (paid monthly).<\/p>\n\n\n\n<p>For more advanced features and capabilities, you can opt for this plan.<\/p>\n\n\n\n<p>It includes everything from the Pro plan without any limitations. Additionally, it offers access to more integrations, along with features like Activity Log, Proofing, Document Builder, Forms, and Branding.<\/p>\n\n\n\n<p>However, it has limited security features, minimal support, and no insights.<\/p>\n\n\n\n<p><strong>Enterprise plan<\/strong><\/p>\n\n\n\n<p>For organizations with more comprehensive requirements, consider this plan.<\/p>\n\n\n\n<p>Its pricing is available upon contacting Smartsheet.<\/p>\n\n\n\n<p>The Enterprise plan encompasses everything from the Business plan and provides advanced security features, premier integrations (such as DocuSign and Directory integration), and access to full customer support.<\/p>\n\n\n\n<p>It&#8217;s worth noting that the Pro and Business plans offer a free trial with no credit card required, so users can try them before committing to a subscription.<\/p>\n\n\n\n<p>While the pricing of Smartsheet may be higher compared to some other project management tools, it reflects the extensive features and capabilities it offers.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_h4avno1e4bps\"><\/a>B. Trello pricing<\/h3>\n\n\n\n<p>This project management tool offers 4 pricing options, including a free plan and three paid plans.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1104\" height=\"448\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-11.png\" alt=\"Smartsheet vs Trello: Trello's pricing\" class=\"wp-image-5845\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-11.png 1104w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-11-300x122.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-11-1024x416.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-11-768x312.png 768w\" sizes=\"(max-width: 1104px) 100vw, 1104px\" \/><\/figure>\n\n\n\n<p><strong>Free plan<\/strong><\/p>\n\n\n\n<p>This provides many of Trello&#8217;s key features, including unlimited cards, Power-Ups, and 250 automations per month.<\/p>\n\n\n\n<p>However, there are limitations, such as 10 boards per Workspace and a maximum file size of 10MB.<\/p>\n\n\n\n<p><strong>Standard plan<\/strong><\/p>\n\n\n\n<p>$5\/user\/month (paid annually) or $6\/user\/month (paid monthly).<\/p>\n\n\n\n<p>This offers all the features in the basic plan, along with unlimited boards, a larger file size limit of 250MB, and access to Advanced Checklists and Custom Fields.<\/p>\n\n\n\n<p>While it has a limitation of 1,000 automations per month and basic support, it provides a significant upgrade in features.<\/p>\n\n\n\n<p><strong>Premium plan<\/strong><\/p>\n\n\n\n<p>$10\/user\/month (paid annually) or $12.5\/user\/month (paid monthly).<\/p>\n\n\n\n<p>This expands on the Standard plan by introducing Workspace Views, unlimited automations, basic admin\/security features, Workspace Templates, and priority phone support.<\/p>\n\n\n\n<p>However, it still has some limitations on admin\/security features.<\/p>\n\n\n\n<p><strong>Enterprise plan<\/strong><\/p>\n\n\n\n<p>$17.50 per user per month for 50 users and up.<\/p>\n\n\n\n<p>Perfect for larger organizations!<\/p>\n\n\n\n<p>This plan includes everything from the Premium plan, along with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Unlimited workspaces<\/li>\n\n\n\n<li>Multi-board guests<\/li>\n\n\n\n<li>Advanced security\/admin features like organization-wide permissions, attachment permissions, Power-Ups administration, and single sign-on (SSO).<\/li>\n<\/ul>\n\n\n\n<p>Trello&#8217;s pricing structure provides flexibility for businesses of different sizes.<\/p>\n\n\n\n<p>Its Enterprise plan being more affordable compared to Smartsheet&#8217;s Business plan and offering fewer user restrictions.<\/p>\n\n\n\n<p>Whether you&#8217;re a small business or a large enterprise, Trello offers an affordable work management solution with the ability to scale as your needs grow.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5807-_59tbkmgd7gxn\"><\/a>4. Pros and Cons<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_917hzzhjcq93\"><\/a>A. Trello<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_vbav1280v40\"><\/a>Pros of Trello<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Simple Kanban-style approach<\/li>\n\n\n\n<li>Flexible project customization<\/li>\n\n\n\n<li>Unlimited free Power-Ups and integrations<\/li>\n\n\n\n<li>Reliable notification system<\/li>\n\n\n\n<li>Affordable pricing<\/li>\n<\/ul>\n\n\n\n<p>Trello\u2019s simple Kanban-style approach makes it quick to learn the app.<\/p>\n\n\n\n<p>This is suitable for a team with members of different skill levels, because less training is required. This approach is also beneficial for everyone to track progress at a glance.<\/p>\n\n\n\n<p>Trello allows for the addition of images, files, tagging team members, and easy task assignment, so the app can flexibly fit any workflow.<\/p>\n\n\n\n<p>It also provides unlimited free Power-Ups and integrations so that users can enhance the app\u2019s capabilities to suit their needs.<\/p>\n\n\n\n<p>Meanwhile, the real-time notification system across multiple platforms ensures everyone is always in the loop.<\/p>\n\n\n\n<p>The ability to customize notifications is a big plus, keeping users focused better on what&#8217;s important to them.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_8475yfrwbin6\"><\/a>Cons of Trello<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Not support for task dependencies<\/li>\n\n\n\n<li>Lack native features<\/li>\n\n\n\n<li>Rely heavily on integrations<\/li>\n\n\n\n<li>Limited free view options<\/li>\n<\/ul>\n\n\n\n<p>Trello falls short in supporting task dependencies, which makes it hard for large-task tracking.<\/p>\n\n\n\n<p>The app also relies too much on integrations for functionality enhancement, making the user experience not really seamless. Not saying that more integrations make the app heavyweight and laggy.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_omxocxsn87us\"><\/a>B. Smartsheet<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_pgvo0rxbtw60\"><\/a>Pros of Smartsheet<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Spreadsheet-style approach<\/li>\n\n\n\n<li>Multiple view options<\/li>\n\n\n\n<li>Provide built-in task dependencies<\/li>\n\n\n\n<li>Permission-based team collaboration<\/li>\n<\/ul>\n\n\n\n<p>Smartsheet\u2019s spreadsheet-style approach makes it friendly for those switching from Excels or Google Spreadsheets.<\/p>\n\n\n\n<p>Besides the traditional grid view, the app provides many other view options for free, allowing users to visualize workflows the way they want.<\/p>\n\n\n\n<p>Smartsheet\u2019s permission-based team collaboration is also a standout feature as this allows for easy file-sharing, assigning tasks, and creating checklists.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><a id=\"post-5807-_buuo6m8mcyc\"><\/a>Cons of Smartsheet<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Potentially clunky user interface<\/li>\n\n\n\n<li>Steep learning curve<\/li>\n\n\n\n<li>Expensive pricing<\/li>\n<\/ul>\n\n\n\n<p>It\u2019s worth noting that Smartsheet\u2019s spreadsheet-style approach isn\u2019t friendly for all users, especially those familiar with other project management methodologies.<\/p>\n\n\n\n<p>According to many user reviews, spreadsheets are potentially clunky and difficult to navigate. Combined with its jam-packed feature set, Smartsheet is not easy to learn, especially for those with low skill levels.<\/p>\n\n\n\n<p>Its expensive pricing is also a big con for fast-growing teams and organizations.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a id=\"post-5807-_z9c5kjl0pera\"><\/a>Why should you choose Upbase instead?<\/h2>\n\n\n\n<p>Now, if you\u2019ve already down here and realized that neither of these tools suits your requirements, I have another recommendation.<\/p>\n\n\n\n<p>This alternative is your best bet if you\u2019re looking for a simple, yet powerful all-in-one PM tool that can help you be more productive.<\/p>\n\n\n\n<p>Meetup <a href=\"https:\/\/upbase.io\/\" target=\"_blank\" rel=\"noreferrer noopener\">Upbase<\/a>!<\/p>\n\n\n\n<p>The tool is your time-saver in managing projects, helping you stay focused on work, and getting things done.<\/p>\n\n\n\n<p>Okay, let\u2019s see what Upbase offers:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_tfxr4y7cyuuz\"><\/a>A. Project Lists<\/h3>\n\n\n\n<p>Upbase\u2019s project lists are not regular task lists but more like a comprehensive solution.<\/p>\n\n\n\n<p>Each list represents a different project, designed to keep all items related to that project on the same page, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tasks<\/li>\n\n\n\n<li>Documents<\/li>\n\n\n\n<li>Files<\/li>\n\n\n\n<li>Messages<\/li>\n\n\n\n<li>Team and individual conversations<\/li>\n\n\n\n<li>Links<\/li>\n\n\n\n<li>Calendars<\/li>\n<\/ul>\n\n\n\n<p>Instead of switching back and forth between multiple tools and wasting precious time, this makes your work management more efficient and seamless.<\/p>\n\n\n\n<p>Furthermore, all these items are well-organized for easy access. Look!<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"718\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-14.png\" alt=\"Upbase's project lists - making it the best alternative to Smartsheet and Trello\" class=\"wp-image-5848\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-14.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-14-300x112.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-14-1024x383.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-14-768x287.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-14-1536x575.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><\/figure>\n\n\n\n<p>You can organize project lists into folders as well as customize a project list\u2019s icon and color if wanted.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"281\" height=\"246\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-15.png\" alt=\"Upbase's project lists and folders\" class=\"wp-image-5849\"\/><\/figure>\n\n\n\n<p>You even get the option to hide unused tools, hence, keeping Upbase\u2019s interface always clean.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/d36vdic3y07eu2.cloudfront.net\/file\/1678884404999369776\/Customize%20modules.gif\" alt=\"Upbase's customize modules\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_n7gh2hxfaklg\"><\/a>B. Robust task management capabilities<\/h3>\n\n\n\n<p>It\u2019s easy to manage tasks in Upbase.<\/p>\n\n\n\n<p>You can visualize them in different styles: Kanban boards, Lists, or Calendars.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"733\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-16.png\" alt=\"Upbase's board view - making it a good alternative to Smartsheet and Trello\" class=\"wp-image-5850\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-16.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-16-300x115.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-16-1024x391.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-16-768x293.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-16-1536x587.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><figcaption class=\"wp-element-caption\"><em>Upbase\u2019s Board view.<\/em><\/figcaption><\/figure>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"816\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-17.png\" alt=\"Upbase's List view\" class=\"wp-image-5851\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-17.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-17-300x128.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-17-1024x435.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-17-768x327.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-17-1536x653.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><figcaption class=\"wp-element-caption\"><em>Upbase\u2019s List view.<\/em><\/figcaption><\/figure>\n\n\n\n<figure class=\"wp-block-video\"><video autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/12\/Weekly-and-monthly-calendar.mp4\" playsinline><\/video><figcaption class=\"wp-element-caption\"><em>Upbase\u2019s Calendar view.<\/em><\/figcaption><\/figure>\n\n\n\n<p>Additionally, the calendar view offers multiple timeframe settings.<\/p>\n\n\n\n<p>To sort tasks easily later, you can add to each task:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Start and due date; start and due time<\/li>\n\n\n\n<li>Priority and tag<\/li>\n\n\n\n<li>Notes<\/li>\n\n\n\n<li>Subtasks and subtask details<\/li>\n\n\n\n<li>Assignees and watchers<\/li>\n\n\n\n<li>Comments<\/li>\n\n\n\n<li>Attachments<\/li>\n\n\n\n<li>etc.<\/li>\n<\/ul>\n\n\n\n<p>Upbase\u2019s tag filtering system is the most notable.<\/p>\n\n\n\n<p>You can filter tasks by one or multiple tags, within a project or in all projects.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/d33v4339jhl8k0.cloudfront.net\/docs\/assets\/6097e77781c9560e55feba3f\/images\/639041a02cee83102fec6290\/file-4fbiTEZStP.gif\" alt=\"Upbase's tag filtering\"\/><\/figure>\n\n\n\n<p>But that\u2019s not all.<\/p>\n\n\n\n<p>Upbase offers a \u201cMy Tasks\u201d page, where you can easily view all tasks assigned to you and tasks you created.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_qpx1g3to34yp\"><\/a>B. Clean and intuitive interface<\/h3>\n\n\n\n<p>The interface design of Upbase is another standout feature.<\/p>\n\n\n\n<p>It\u2019s clean, intuitive, and praised by many users for its ease of navigation. Whether you&#8217;re tech-savvy or inexperienced, you can quickly start using the app and harness its full potential.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"post-5807-_xlftqcukhddn\"><\/a>C. Productivity management features<\/h3>\n\n\n\n<p>But what truly sets Upbase apart is its focus on personal productivity management.<\/p>\n\n\n\n<p>Most project management tools pay attention to team collaboration only and not help individuals stay focused to get things done. But Upbase is different.<\/p>\n\n\n\n<p>The app solves this problem beautifully by providing:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Daily planners<\/li>\n\n\n\n<li>Daily calendars<\/li>\n\n\n\n<li>Pomodoro timers with ambient sounds<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1631\" height=\"859\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-18.png\" alt=\"Upbase's Daily Planner view with many productivity features\" class=\"wp-image-5852\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-18.png 1631w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-18-300x158.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-18-1024x539.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-18-768x404.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-18-1536x809.png 1536w\" sizes=\"(max-width: 1631px) 100vw, 1631px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Notepad that supports slash commands<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"873\" height=\"731\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-19.png\" alt=\"Upbase's notepad\" class=\"wp-image-5853\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-19.png 873w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-19-300x251.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/08\/word-image-5807-19-768x643.png 768w\" sizes=\"(max-width: 873px) 100vw, 873px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Daily journal tool with a fully customizable template<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/d36vdic3y07eu2.cloudfront.net\/file\/1672372641723382987\/Daily-notes-template.gif\" alt=\"Upbase's daily notes tool\"\/><\/figure>\n\n\n\n<p>All are logically organized on the same page for a seamless user experience, keeping you less distracted and more productive.<\/p>\n\n\n\n<p>Upbase is free to start. Its free plan offers unlimited tasks, members, and storage.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"675\" height=\"646\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/11\/Upbase-pricing.png\" alt=\"\" class=\"wp-image-11203\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/11\/Upbase-pricing.png 675w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/11\/Upbase-pricing-300x287.png 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/figure>\n\n\n\n<p>If you decide to upgrade, Upbase has two affordable paid plan options, including a Premium plan and a Lifetime plan.<\/p>\n\n\n\n<p><a href=\"https:\/\/app.upbase.io\/register?utm_source=google&amp;utm_medium=organic&amp;utm_campaign=blog&amp;utm_content=smartsheet+vs+trello\" target=\"_blank\" rel=\"noreferrer noopener\">Sign up for a free Upbase account<\/a> today and experience a more efficient project management way while boosting your productivity by up to 3x.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Looking for a comprehensive Smartsheet vs Trello comparison? Wonder which project management tool is right for your workflows? Read here!<\/p>\n","protected":false},"author":3,"featured_media":5882,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"generate_page_header":"","footnotes":""},"categories":[23,1],"tags":[],"class_list":["post-5807","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-comparisons","category-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Smartsheet vs Trello (2025 Comparison): Which Project Management Tool Is For You? - The Upbase Blog<\/title>\n<meta name=\"description\" content=\"Looking for a comprehensive Smartsheet vs Trello comparison? Wonder which project management tool is right for your workflows? 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