{"id":4450,"date":"2023-04-14T11:17:51","date_gmt":"2023-04-14T04:17:51","guid":{"rendered":"https:\/\/upbase.io\/blog\/?p=4450"},"modified":"2025-03-31T10:46:44","modified_gmt":"2025-03-31T03:46:44","slug":"trello-vs-todoist","status":"publish","type":"post","link":"https:\/\/upbase.io\/blog\/trello-vs-todoist\/","title":{"rendered":"Trello vs Todoist (2025 Review): Which Is Best For You?"},"content":{"rendered":"\n<p><em>So what are the pros and cons of Trello vs Todoist? Which is better for your needs? Find it out now! <\/em> <\/p>\n\n\n\n<p>This review is for you <strong>if<\/strong>: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    You&#8217;re struggling with choosing between these two apps. \n  <\/li>\n\n\n\n<li>\n    You have been using one of them and are considering exploring the other. \n  <\/li>\n<\/ul>\n\n\n\n<p>The reason why you should read this is: I\u2019ve done all the legwork for you, so you don\u2019t have to.  <\/p>\n\n\n\n<p>Here, you\u2019ll get all my findings, from basic information to side-by-side feature comparisons of Trello vs Todoist to a close-up look at their pricing.  <\/p>\n\n\n\n<p>Okay, without further ado, let\u2019s get started!  <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Trello vs Todoist: A quick overview<\/h2>\n\n\n\n<p>Trello and Todoist are popular project and task management apps with 10+ years on the market.&nbsp; <\/p>\n\n\n\n<p>Both are renowned for their simplicity, ease of use, and affordable price points.&nbsp; <\/p>\n\n\n\n<p>Below is a quick overview of each. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Overview of Trello<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><p><strong>Name<\/strong>\n<\/p><\/th><th><p>\n  Trello\n<\/p><\/th><\/tr><tr><th><p><strong>Founded Year<\/strong>\n<\/p><\/th><th><p>\n  2011\n<\/p><\/th><\/tr><tr><th><p><strong>Developer<\/strong>\n<\/p><\/th><th><p>\n  Atlassian\n<\/p><\/th><\/tr><tr><th><p><strong>Platforms<\/strong>\n<\/p><\/th><th><p>\n  Web app\n<\/p><p>\n  Mobile app, available on both iOS and Android\n<\/p><\/th><\/tr><\/thead><\/table><\/figure>\n\n\n\n<p>Trello is a project management software based on the principle of Kanban.&nbsp; <\/p>\n\n\n\n<p><em>Never heard of that?<\/em> Kanban is a Japanese productivity system that encourages efficiency and continuous improvement. \n<\/p>\n\n\n\n<p>The basic idea is that you have a board with different lists, and each card represents a task. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"600\" height=\"400\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-1.png\" alt=\"Trello vs Todoist: Kanban project management framework\" class=\"wp-image-4451\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-1.png 600w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-1-300x200.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/figure>\n\n\n\n<p>You can move the cards around the lists to track the progress of each task and add comments, attachments, etc., to keep everyone on the same page. <\/p>\n\n\n\n<p>Trello is straightforward to use!&nbsp; <\/p>\n\n\n\n<p>You can create a board in minutes and invite others to collaborate with you with just a few clicks.&nbsp; <\/p>\n\n\n\n<p>There are also plenty of integrations available so that you can connect Trello to your other favorite tools. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Overview of Todoist<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><p><strong>Name<\/strong>\n<\/p><\/th><th><p>\n  Todoist\n<\/p><\/th><\/tr><tr><th><p><strong>Founded Year<\/strong>\n<\/p><\/th><th><p>\n  2007\n<\/p><\/th><\/tr><tr><th><p><strong>Founder<\/strong>\n<\/p><\/th><th><p>\n  Amir Salihefendi\u0107\n<\/p><\/th><\/tr><tr><th><p><strong>Platforms<\/strong>\n<\/p><\/th><th><p><strong>Wearable<\/strong>: Wear OS and Apple Watch.\n<\/p><p><strong>Browsers<\/strong>: Chrome extension, Firefox extension, Microsoft Edge, and Safari.\n<\/p><p><strong>Desktop app<\/strong>, available on macOS, Windows, and Linux.\n<\/p><p><strong>Mobile app<\/strong>, available on both iOS and Android.\n<\/p><\/th><\/tr><\/thead><\/table><\/figure>\n\n\n\n<p>Todoist is a popular task management app built with an intuitive interface design and various helpful features. <\/p>\n\n\n\n<p>The app can help manage projects and tasks, supports team collaboration, and measures your progress. <\/p>\n\n\n\n<p>The setup is easy. <\/p>\n\n\n\n<p>Once signed in, you can create tasks, then prioritize and share them with others.&nbsp; <\/p>\n\n\n\n<p>There are multiple views to choose from, and Todoist also offers features to help you stay motivated and track your productivity. <\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Trello vs Todoist | In-Depth Comparisons<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">1. User Interface<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Trello<\/h3>\n\n\n\n<p><strong>Workspaces<\/strong>\n<\/p>\n\n\n\n<p>This is what a free Trello workspace looks like: <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"1430\" height=\"622\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-2.png\" alt=\"Trello vs Todoist: Trello user interface\" class=\"wp-image-4452\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-2.png 1430w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-2-300x130.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-2-1024x445.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-2-768x334.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/figure>\n\n\n\n<p>When you sign up for a Trello account, at the end of the process, you&#8217;re required to set up a Workspace. Think of this as a digital office.  <\/p>\n\n\n\n<p>Here, you can: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Edit the workspace settings\n  <\/li>\n\n\n\n<li>\n    Manage projects as boards.\n  <\/li>\n\n\n\n<li>\n    Sort and filter projects\n  <\/li>\n\n\n\n<li>\n    Add your team members and collaborate on projects. \n  <\/li>\n<\/ul>\n\n\n\n<p><span style=\"text-decoration: underline;\">Notes<\/span>: <\/p>\n\n\n\n<p>In a free Trello workspace, all the collaborators have the ability to 1) change the existing members&#8217; permissions and 2) add new members. <\/p>\n\n\n\n<p>In a paid workspace, the admin can disable those abilities. <\/p>\n\n\n\n<p>Premium users can access the Workspace table, where tasks from multiple boards are displayed in one place.  <\/p>\n\n\n\n<p><strong>Trello Boards, Lists, &amp; Cards<\/strong>\n<\/p>\n\n\n\n<p>After setting up your workspace, you\u2019ll need to create boards, lists, and cards.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-1.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p>Each board, representing a project,&nbsp; consists of lists in the form of columns. Lists contain cards, and cards contain details about the task (or assignment).&nbsp; <\/p>\n\n\n\n<p>The names of lists are fully customizable. <\/p>\n\n\n\n<p>You can create a bunch of new tasks one at a time, then come back to add fields to each one later. <\/p>\n\n\n\n<p>Below are all the task details: <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" width=\"717\" height=\"789\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-3.png\" alt=\"Trello vs Todoist: Trello task fields \" class=\"wp-image-4453\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-3.png 717w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-3-273x300.png 273w\" sizes=\"(max-width: 717px) 100vw, 717px\" \/><\/figure>\n\n\n\n<p><span style=\"text-decoration: underline;\">Annotations<\/span>: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Checklists are sub-tasks. Use them when you want to break down a large-scoped task into smaller tasks.&nbsp;\n  <\/li>\n\n\n\n<li>\n    \u201cCustom Fields\u201d in tasks, plus \u201cAssign\u201d and \u201cDue date\u201d in sub-tasks, are advanced features. You need to pay to use them.\n  <\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Todoist<\/h3>\n\n\n\n<p>Now with Todoist, the registration is more straightforward because it doesn\u2019t require the step of setting up a workspace.&nbsp; <\/p>\n\n\n\n<p>Once done with the sign-up, you\u2019ll be driven straight to the Today page.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1430\" height=\"535\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-4.png\" alt=\"Trello vs Todoist: user interface\" class=\"wp-image-4454\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-4.png 1430w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-4-300x112.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-4-1024x383.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-4-768x287.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/figure>\n\n\n\n<p><span style=\"text-decoration: underline;\">Annotations<\/span>: <\/p>\n\n\n\n<p>On the left-side menu: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    \u201cToday\u201d, a page that shows tasks due today in all the projects \n  <\/li>\n\n\n\n<li>\n    \u201cInbox\u201d, a page for tasks without projects (yet).&nbsp;\n  <\/li>\n\n\n\n<li>\n    \u201cUpcoming\u201d, where you see all the tasks due in the future\n  <\/li>\n\n\n\n<li>\n    \u201cFilters and Labels\u201d, where you create, organize, and view a full list of your filters and labels. Here, you also can click on a filter or label to see all tasks with that assigned label.\n  <\/li>\n\n\n\n<li>\n    \u201cProjects\u201d, where you can see all your projects and tasks in each project. &nbsp;\n  <\/li>\n<\/ul>\n\n\n\n<p>Like Trello, Todoist has a drag-and-drop interface design. It also allows you to create a task list in one turn, then edit the fields of individual tasks later. <\/p>\n\n\n\n<p>In addition, Todoist has a quick-access button to add tasks faster. <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-2.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p>There are two view options: List and Board, with List being the default view.   <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-3.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p>Todoist\u2019s Projects are basically folders where you can add and manage related tasks. And you can share projects with others. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"654\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-5.png\" alt=\"Trello vs Todoist: shareable projects in Todoist\" class=\"wp-image-4455\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-5.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-5-300x102.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-5-1024x349.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-5-768x262.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-5-1536x523.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><\/figure>\n\n\n\n<p>If you\u2019re a free user, you can share a task with five people as a maximum per project.&nbsp; <\/p>\n\n\n\n<p><strong>My thoughts<\/strong>\n<\/p>\n\n\n\n<p>The UI designs of both apps are intuitive and user-friendly. But Trello looks more professional and feels more like a business management app.&nbsp; <\/p>\n\n\n\n<p>Meanwhile, Todoist is simpler and more of a personal task management app.  <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Features<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Similar features <\/h3>\n\n\n\n<p>Trello and Todoist have many features in common, including: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Board view\n  <\/li>\n\n\n\n<li>\n    Task templates\n  <\/li>\n\n\n\n<li>\n    Drag-and-drop interface \n  <\/li>\n\n\n\n<li>\n    Sections in Todoist &amp; Lists in Trello\n  <\/li>\n<\/ul>\n\n\n\n<p>(<em>Despite different names, they function the same way: to categorize\/organize tasks in a project. And both are fully customizable.<\/em>) <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Filters, sorts, and labels to organize tasks\n  <\/li>\n\n\n\n<li>\n    Notes, subtasks, due dates and times, task activity, comments, attachments, emoji stickers, assigning tasks, and reminders. \n  <\/li>\n<\/ul>\n\n\n\n<p>Some minor differences: <\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><\/th><th><p><strong>Trello<\/strong>\n<\/p><\/th><th><p><strong>Todoist<\/strong>\n<\/p><\/th><\/tr><tr><th><p><em>Notes<\/em>\n<\/p><\/th><th><p>\n  Supports various format options, like images, headings, bullet points, etc.\n<\/p><\/th><th><p>\n  Supports text and links\n<\/p><\/th><\/tr><tr><th><p><em>Subtasks<\/em>\n<\/p><\/th><th><p>\n  Free features: emoji stickers &amp; @mention \n<\/p><p>\n  Paid features: support multiple assignees &amp; due date. \n<\/p><\/th><th><p>\n  Free features: deadlines, priority levels, notes, and labels\n<\/p><p>\n  Paid features: reminders\n<\/p><\/th><\/tr><tr><th><p><em>Task activity<\/em>\n<\/p><\/th><th><p>\n  Offer unlimited task activity\n<\/p><\/th><th><p>\n  Offer one-week activity history for free users\n<\/p><\/th><\/tr><tr><th><p><em>Attachments <\/em>\n<\/p><\/th><th><p>\n  10MB\/file\n<\/p><\/th><th><p>\n  5MB\/ file \n<\/p><\/th><\/tr><tr><th><p><em>Assignment<\/em>\n<\/p><\/th><th><p>\n  You can assign tasks to <strong>more than one<\/strong> person.\n<\/p><\/th><th><p>\n  You can assign a task to <strong>just one <\/strong>team member\n<\/p><\/th><\/tr><tr><th><p><em>Reminders<\/em>\n<\/p><\/th><th><p>\n  Free feature\n<\/p><\/th><th><p>\n  Paid feature\n<\/p><\/th><\/tr><\/thead><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Trello\u2019s unique features<\/h3>\n\n\n\n<p>Below are the features that Trello offers, but Todoist doesn\u2019t. <\/p>\n\n\n\n<p>Free features: <\/p>\n\n\n\n<p><strong>Power-Ups<\/strong>: A suite of apps that you can use to customize and extend the functionality of your Trello boards and cards. With power-ups, you\u2019ll be able to unlock extra features and integrations with other online tools and services. <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-4.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p><strong>Butler<\/strong> &#8211; Trello\u2019s native code-free automation tools &#8211; that help automate Trello boards and cards using buttons, rules, and commands.\n<\/p>\n\n\n\n<p>For example: <\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-4-3 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"How To Set Up Rules in Trello\" width=\"1200\" height=\"900\" src=\"https:\/\/www.youtube.com\/embed\/WPHZuZOYenI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p><strong>\u201cWatch\u201d<\/strong>, which sends you all the notifications for updates on a specific card or board. <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-5.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p><em>Other features:<\/em>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Start dates\n  <\/li>\n\n\n\n<li>\n    Keyboard shortcuts\n  <\/li>\n\n\n\n<li>\n    Customizable backgrounds and covers\n  <\/li>\n<\/ul>\n\n\n\n<p>Paid features: <\/p>\n\n\n\n<p><strong>Custom fields<\/strong>, allow for adding more fields (dates, text fields, or dropdowns) to your Trello cards. \n<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"765\" height=\"551\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-6.png\" alt=\"Trello vs Todoist: Trello custom fields\" class=\"wp-image-4456\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-6.png 765w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-6-300x216.png 300w\" sizes=\"(max-width: 765px) 100vw, 765px\" \/><\/figure>\n\n\n\n<p><strong>Board collections<\/strong>, which allows you to organize boards by projects, departments, or workspaces\n<\/p>\n\n\n\n<p><strong>Observers<\/strong>, premium security features which limit a user\u2019s actions within a board <\/p>\n\n\n\n<p><em>Other features:<\/em>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Workspace-level templates\n  <\/li>\n\n\n\n<li>\n    Dashboard, Timeline, Table, Map, Calendar, Workspace Table, Workspace Calendar views\n  <\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Todoist\u2019s unique features<\/h3>\n\n\n\n<p>On the contrary, here are the features that Todoist offers but Trello doesn\u2019t: <\/p>\n\n\n\n<p><strong>Voice commands<\/strong>, which use your voice to add tasks, leave comments, perform searches, or view projects. <\/p>\n\n\n\n<p><strong>Goals and rewards<\/strong>: Set up daily and weekly goals, along with rewards, if you need additional motivation. When you complete tasks or achieve daily or weekly goals, you earn Karma points. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1187\" height=\"773\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-7.png\" alt=\"Trello vs Todoist: Todoist karma points\" class=\"wp-image-4457\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-7.png 1187w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-7-300x195.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-7-1024x667.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-7-768x500.png 768w\" sizes=\"(max-width: 1187px) 100vw, 1187px\" \/><\/figure>\n\n\n\n<p><strong>Productivity view<\/strong>, where you can quickly track your productivity. \n<\/p>\n\n\n\n<p>See how many tasks you&#8217;re completing, on average, and how much time you spend on different projects.  <\/p>\n\n\n\n<p>You can also use the visual dashboards to quickly see what&#8217;s in progress and what needs to be done.  <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"1297\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-8.png\" alt=\"Trello vs Todoist: Todoist productivity view\" class=\"wp-image-4458\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-8.png 750w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-8-173x300.png 173w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-8-592x1024.png 592w\" sizes=\"(max-width: 750px) 100vw, 750px\" \/><\/figure>\n\n\n\n<p><em>Other features<\/em>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Quick-add buttons \n  <\/li>\n\n\n\n<li>\n    Color-coded priorities for tasks, with four level options.\n  <\/li>\n\n\n\n<li>\n    Tick box: Once done with a task, tick to mark it as completed.  \n  <\/li>\n\n\n\n<li>\n    Multiple views: Upcoming (weekly calendar) view, Inbox, Today view\n  <\/li>\n<\/ul>\n\n\n\n<p>Paid features: <\/p>\n\n\n\n<p><strong>Location-based reminders, <\/strong>which remind you of specific tasks when you are at a particular location.\n<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Little-Known Features in Todoist: Part 3\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/jJ16Q3bRYtM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Other features: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Shared team inbox\n  <\/li>\n\n\n\n<li>\n    Automatic backups\n  <\/li>\n\n\n\n<li>\n    Team billing\n  <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">3. Add-ons and integrations<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Trello <\/h3>\n\n\n\n<p>Thanks to Power-Ups, the project management app offers <strong>over 200 integrations<\/strong> to help teams meet their business goals.  <\/p>\n\n\n\n<p>However, take note that while all Trello plans offer unlimited Power Ups, some third-party ones may charge you an additional fee.  <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Todoist <\/h3>\n\n\n\n<p>This task management app offers <strong>over 60 app integrations<\/strong>.  <\/p>\n\n\n\n<p>Some of the most popular integrations include GitHub, G Suite, Toggle, Evernote, Microsoft Outlook, Slack, Google Calendar, Asana, Zapier, and Friday. <\/p>\n\n\n\n<p>Interesting fact: Todoist offers integration with Trello. So, you can use Todoist as your personal task management tool and Trello as your project management software. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Price options<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Trello\u2019s pricing<\/h3>\n\n\n\n<p>This project management system offers four-tiered pricing: <\/p>\n\n\n\n<p><strong>Free version, <\/strong>with notable offerings being up to 10 boards per workspace, unlimited power-ups, unlimited activity log, unlimited cards, 10MB file uploads, and 250 automation uses. \n<\/p>\n\n\n\n<p><strong>Standard plan,<\/strong> priced $5-6\/user\/month, with notable additions being unlimited boards, 1000 automation uses, 250MB file uploads, advanced checklists, public board management, and custom fields.\n<\/p>\n\n\n\n<p><strong>Premium plan<\/strong>, priced at $10-12.5\/user\/month, with notable additions being workspace-level templates, 2 workspace views, 5 additional project views, unlimited automation uses, observers, priority support, and collections.\n<\/p>\n\n\n\n<p><strong>Enterprise plan<\/strong>, priced at $17.5\/user\/month or $210\/user\/year, with notable additions being unlimited workspaces, Power-Up administration, attachment permissions, and multi-board guests.\n<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Todoist\u2019s pricing<\/h3>\n\n\n\n<p>Todoist offers three-tiered pricing: <\/p>\n\n\n\n<p><strong>Free plan<\/strong>, which provides 5 active projects, 5 collaborators per project, one-week activity history, 3 filters, and 5MB file uploads.\n<\/p>\n\n\n\n<p><strong>Pro plan<\/strong>, priced $4-5\/user\/month, with notable additions being 300 active projects, 25 collaborators per project, 150 filters, 100MB file uploads, and reminders.\n<\/p>\n\n\n\n<p><strong>Business plan<\/strong>, priced $6-8\/user\/month, with notable additions being 500 active projects, 50 collaborators per project, team billing, and shared team inbox. \n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Pros and Cons <\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Trello\u2019s pros and cons<\/h3>\n\n\n\n<p><strong>Pros:<\/strong>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Easy to use \n  <\/li>\n\n\n\n<li>\n    Highly customizable to suit specific work styles\n  <\/li>\n\n\n\n<li>\n    Support remote teams by providing cross-device access\n  <\/li>\n\n\n\n<li>\n    Quick to automate workspace without coding needed\n  <\/li>\n\n\n\n<li>\n    Suit teams of all sizes as Trello\u2019s free plan offers unlimited collaborators\n  <\/li>\n<\/ul>\n\n\n\n<p><strong>Cons:<\/strong>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    No native chat tool\n  <\/li>\n\n\n\n<li>\n    No built-in time tracking features\n  <\/li>\n\n\n\n<li>\n    Advanced checklists are still too basic compared to other apps\n  <\/li>\n\n\n\n<li>\n    Potentially cumbersome to manage many complex projects at a time\n  <\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Todoist\u2019s pros and cons<\/h3>\n\n\n\n<p><strong>Pros:<\/strong>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>     Intuitive and easy to navigate.   <\/li>\n\n\n\n<li>     Keep you motivated and on track with your productivity   <\/li>\n\n\n\n<li>     Convenient to categorize and sort tasks, thanks to powerful filters and labels     <\/li>\n\n\n\n<li>     Support cross-platform syncing so that you can manage tasks anywhere   <\/li>\n<\/ul>\n\n\n\n<p><strong>Cons:<\/strong>\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>     Lack of many collaboration tools   <\/li>\n\n\n\n<li>     Limited customization options    <\/li>\n\n\n\n<li>     Not support multiple assignees   <\/li>\n\n\n\n<li>     Unable to manage complex projects   <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Trello vs Todoist: Which is best for you? <\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Who is Trello best for?<\/h3>\n\n\n\n<p>Trello\u2019s free plan is best for freelancers and small teams who: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\n    Need professional yet easy-to-use project management software\n  <\/li>\n\n\n\n<li>\n    Familiar with Kanban-style interface\n  <\/li>\n\n\n\n<li>\n    Want to manage several simple projects at a time.\n  <\/li>\n\n\n\n<li>\n    Want to separate and stay on top of personal and team projects. \n  <\/li>\n<\/ul>\n\n\n\n<p>Trello\u2019s paid plans are best suited to small startups, larger teams, and organizations that want absolute control over and visibility into what all team members are working on. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Who is Todoist best for?<\/h3>\n\n\n\n<p>Freelancers and individuals who 1) need to manage several simple projects at a time and 2) are on a tight budget. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Any similar software?&nbsp;<\/strong><\/h2>\n\n\n\n<p>So you eventually perceive that neither Trello nor Todoist fits your needs. Lucky that you didn&#8217;t waste more time trying them on your own.&nbsp; <\/p>\n\n\n\n<p>Okay. Here is my alternative recommendation for you: <\/p>\n\n\n\n<p>If you want something more functional than Trello and Todoist but with the same clean and intuitive UI design, try <em><a href=\"https:\/\/upbase.io\/\" target=\"_blank\" rel=\"noreferrer noopener\">Upbase <\/a><\/em>&#8211; which is an all-in-one project management software. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Upbase&#8217;s UI design<\/h3>\n\n\n\n<p>Upbase is similarly quick to set up and similarly easy to use as Trello and Todoist.&nbsp;Plus, it has the Trello-style Kanban board view, and the Todoist-style list view. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1221\" height=\"470\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-9.jpeg\" alt=\"Trello vs Todoist: Upbase vs Trello in terms of user interface\" class=\"wp-image-4459\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-9.jpeg 1221w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-9-300x115.jpeg 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-9-1024x394.jpeg 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-9-768x296.jpeg 768w\" sizes=\"(max-width: 1221px) 100vw, 1221px\" \/><\/figure>\n\n\n\n<p><em>Upbase\u2019s board view vs. Trello\u2019s board view.<\/em>\n<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1756\" height=\"690\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-10.jpeg\" alt=\"\" class=\"wp-image-4460\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-10.jpeg 1756w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-10-300x118.jpeg 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-10-1024x402.jpeg 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-10-768x302.jpeg 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-10-1536x604.jpeg 1536w\" sizes=\"(max-width: 1756px) 100vw, 1756px\" \/><\/figure>\n\n\n\n<p><em>Upbase\u2019s list view vs. Todoist\u2019s list view.<\/em>\n<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Upbase&#8217;s unique features that Trello and Todoist don&#8217;t have<\/h3>\n\n\n\n<p>Take a closer look, you can see that Upbase offers many features similar to Trello and Todoist. Some examples are recurring tasks, due dates, unlimited attachments, sorts &amp; filters, task activity logs, and subtasks.  <\/p>\n\n\n\n<h4 class=\"wp-block-heading\">1. Detailed sub-tasks <\/h4>\n\n\n\n<p>But there\u2019s a minor difference, Upbase allows you to add a lot of details to a sub-task that you can\u2019t do in Trello or Todoist.  <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"556\" style=\"aspect-ratio: 1118 \/ 556;\" width=\"1118\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-6.mp4\" playsinline><\/video><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">2. Deep structure<\/h4>\n\n\n\n<p>Besides, Upbase\u2019s structure is more profound than Trello and Todoist, with six hierarchies: <em>Workspaces &#8211; Folders &#8211; Project lists &#8211; Sections &#8211; Tasks &#8211; Subtasks<\/em>.  <\/p>\n\n\n\n<p>(<em>Therein, folders and subtasks are optional; sections are fully customizable.<\/em>) <\/p>\n\n\n\n<p>This makes Upbase perfectly suited to different work styles and different users, no matter whether that\u2019s a freelancer, a small team, or a cross-department organization. <\/p>\n\n\n\n<p>You can set up Upbase from this simple: <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-Upbase-guest-invitation.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p>To be a bit more complicated: <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-7.mp4\" playsinline><\/video><\/figure>\n\n\n\n<p>To this: <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"891\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-11.png\" alt=\"Trello vs Todoist: Upbase project list setup\" class=\"wp-image-4461\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-11.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-11-300x139.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-11-1024x475.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-11-768x357.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-11-1536x713.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><\/figure>\n\n\n\n<p>So, rest assured. Upbase&#8217;s interface is always neat and easy to navigate, no matter how you set up the workspace. <\/p>\n\n\n\n<h4 class=\"wp-block-heading\">3. Comprehensive task management features<\/h4>\n\n\n\n<p>Upbase also has some task management features that <em>Trello and Todoist don&#8217;t have<\/em>, such as: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>     Start dates and times &amp; Due times.&nbsp;   <\/li>\n\n\n\n<li>     Slash commands with various format options.&nbsp;   <\/li>\n\n\n\n<li>     Ability to filter tasks by tags. Moreover, Upbase&#8217;s tag filter system supports<em> <\/em><strong>multi-tag filtering <\/strong><em>&#8211; <\/em>something you <em>can&#8217;t find elsewhere.&nbsp;<\/em>   <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-8.mp4\" playsinline><\/video><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">4. Various collaboration features<\/h4>\n\n\n\n<p>Upbase offers multiple ways for teams to communicate and collaborate, including comments &amp; tagging, watchers, multiple assignees, and <strong>a real-time chat tool<\/strong>.&nbsp; <\/p>\n\n\n\n<p>Besides, your team can collaborate on files and documents.&nbsp; <\/p>\n\n\n\n<p>In Upbase\u2019s Docs module, you can create native documents or embed Google Docs, Sheets, and Slides. Then, organize them in folders and subfolders. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1920\" height=\"891\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-12.png\" alt=\"Upbase Docs module\" class=\"wp-image-4462\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-12.png 1920w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-12-300x139.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-12-1024x475.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-12-768x356.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-12-1536x713.png 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><\/figure>\n\n\n\n<p>Similarly, you can upload files or embed Google Drive folders in the Files module. Then organize them in folders if you need to.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"888\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-13.png\" alt=\"Upbase-files-module\" class=\"wp-image-4463\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-13.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-13-300x139.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-13-1024x474.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-13-768x355.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-13-1536x711.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><\/figure>\n\n\n\n<p>You also have a built-in message tool and a calendar inside each project list.&nbsp; <\/p>\n\n\n\n<p>But don&#8217;t quickly assume that Upbase is other project management tools that heavily focus on team collaboration context.&nbsp;It\u2019s not. If anything, Upbase works excellently for individuals.&nbsp; <\/p>\n\n\n\n<p>First of all, you can hide any unused module (i.e., chat and message boards) from your personal project lists.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" autoplay loop muted src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/Trello-vs-Todoist-9.mp4\" playsinline><\/video><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">5. Time management features<\/h4>\n\n\n\n<p>If you&#8217;re into time management techniques like time blocking, timeboxing, and Pomodoro timers, navigate to the Schedule page.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1919\" height=\"888\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-14.png\" alt=\"Upbase-schedule-page\" class=\"wp-image-4464\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-14.png 1919w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-14-300x139.png 300w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-14-1024x474.png 1024w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-14-768x355.png 768w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2023\/04\/word-image-4450-14-1536x711.png 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><\/figure>\n\n\n\n<p>Here, you\u2019ll find a rich feature set for tracking and managing your productivity, such as daily calendars, time blocks, and customizable focus timers, along with Notepad and daily journals.&nbsp; <\/p>\n\n\n\n<p>Note: The Schedule page also offers four views: Daily Planner, Weekly Planner, Weekly Calendar, and Monthly Calendar. So, you can visualize your tasks from all the project lists by day, week, and month &#8211; just in two simple clicks. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Pricing<\/h3>\n\n\n\n<p>Now, you might wonder about the price. Below is Upbase&#8217;s pricing.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"675\" height=\"646\" src=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/11\/Upbase-pricing.png\" alt=\"\" class=\"wp-image-11203\" srcset=\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/11\/Upbase-pricing.png 675w, https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/11\/Upbase-pricing-300x287.png 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/figure>\n\n\n\n<p><a href=\"https:\/\/app.upbase.io\/register?utm_source=google&amp;utm_medium=organic&amp;utm_campaign=blog&amp;utm_content=trello+vs+todoist\" target=\"_blank\" rel=\"noreferrer noopener\">Put Upbase into the test now<\/a>. Enjoy unlimited tasks, members, and storage with Upbase\u2019s generous free plan. No hidden costs, just full project management freedom.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Trello vs Todoist, let\u2019s see who will win. In this blog post, we&#8217;ll dive into their features, benefits, and shortcomings.<\/p>\n","protected":false},"author":3,"featured_media":4477,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"generate_page_header":"","footnotes":""},"categories":[23,1],"tags":[],"class_list":["post-4450","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-comparisons","category-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Trello vs Todoist (2025 Review): Which Is Best For You? - The Upbase Blog<\/title>\n<meta name=\"description\" content=\"Trello vs Todoist, let\u2019s see who will win. 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