{"id":3129,"date":"2022-10-31T10:09:08","date_gmt":"2022-10-31T03:09:08","guid":{"rendered":"https:\/\/upbase.io\/blog\/?p=3129"},"modified":"2025-03-31T11:25:36","modified_gmt":"2025-03-31T04:25:36","slug":"confluence-alternatives","status":"publish","type":"post","link":"https:\/\/upbase.io\/blog\/confluence-alternatives\/","title":{"rendered":"15 Best Confluence Alternatives in 2025"},"content":{"rendered":"\n

Years ago, we jumped into Confluence because of its reputation. Confluence, at that time, was hyped as one of the most powerful wiki software solutions available. <\/p>\n\n\n\n

It really is, to be honest. <\/p>\n\n\n\n

But at the same time, we encountered many glaring issues. <\/p>\n\n\n\n

And with the growing demand for businesses that are working asynchronously and remotely, the capabilities of Confluence seem to be insufficient. <\/p>\n\n\n\n

If you have outgrown this platform and are looking for Confluence alternatives, count on us. <\/p>\n\n\n\n

Based on personal testing and experts\u2019 recommendations, we\u2019ve compiled a list of the 15 most promising alternatives to Confluence. If you try our picks and never have to think about them again, we have all won. <\/p>\n\n\n\n

Why look for Confluence alternatives?<\/strong><\/h2>\n\n\n\n

Tricky for beginners to learn<\/strong><\/h3>\n\n\n\n

Confluence has a steep learning curve. And we aren\u2019t the only ones who think this. <\/p>\n\n\n\n

\"Why<\/figure>\n\n\n\n

Source: G2<\/a>. <\/p>\n\n\n\n

Just spend some time wandering on renowned business software review sites like G2 and Capterra, and you\u2019ll find a bunch of complaints about this issue. <\/p>\n\n\n\n

More and more teams said that they got confused by the technical knowledge demanded by the nature of this platform. <\/p>\n\n\n\n

Its complex navigation and counterintuitive UI are two other prominent causes making Confluence hard to learn. <\/p>\n\n\n\n

Unorganized hierarchy <\/strong><\/h3>\n\n\n\n

This is the primary reason making Confluence too complex to navigate. The tool lacks necessary features to keep users’ data neat and organized. <\/p>\n\n\n\n

Storing large wikis in Confluence is pointless. <\/p>\n\n\n\n

It’s like you throw a bunch of items into a divider-free drawer. Things mess up. Even the search function of Confluence is so useless. Consequently, you have to lose a whole lot of time searching for the thing you want. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

\u201cThe number of pages will keep increasing over a period of time and it will get difficult to manage them. Every department will have a separate homepage and overall it can get confusing to know what is stored where.<\/em>\u201d \u2013 G2 <\/p>\n\n\n\n

The editing experience is slow and complex<\/strong><\/h3>\n\n\n\n

Confluence doesn\u2019t allow multiple users to edit the same page. And while editing a page, you can\u2019t see the other pages listed or saved on the left panel. You have to open them in other tabs. <\/p>\n\n\n\n

But that\u2019s not all. <\/p>\n\n\n\n

When you try to edit a long-form document, it\u2019s super laggy, and the page keeps reloading, which disturbs your brain and eyes. <\/p>\n\n\n\n

Not allow you to share docs publicly<\/strong><\/h3>\n\n\n\n

That\u2019s unfortunately the fact. <\/p>\n\n\n\n

Confluence has no options for users to share docs outside the app \u2013 for example, with clients or external teams \u2013 unless they have to sign up for a Confluence account. <\/p>\n\n\n\n

Do you know what this means? It means you\u2019ll have to spend time training every single of your clients to use the platform. And as mentioned, Confluence is hard to learn. <\/p>\n\n\n\n

Too limited free plan <\/strong><\/h3>\n\n\n\n

Commonly, many PM tools provide free plans with some certain limitations to urge users to upgrade to their paid plan, which is understandable. <\/p>\n\n\n\n

But Confluence’s free version is too limited. <\/p>\n\n\n\n

A typical example is that while most other counterparts provide internal team calendars for free, you have to pay to use this feature in Confluence. <\/p>\n\n\n\n

Meanwhile, the full Confluence version is too bloated for small teams. So many frills. And the prices are expensive. <\/p>\n\n\n\n

If that is your circumstance right now, take a look at this list of the best Confluence alternatives: <\/p>\n\n\n\n

15 Best Confluence Alternatives For Project Management in 2025<\/h1>\n\n\n\n

1.       Upbase<\/strong><\/h2>\n\n\n\n

Our first Confluence alternative is Upbase<\/a>.<\/p>\n\n\n\n

Upbase is a fusion of many different types of software, including a project management tool, collaboration tool, intranet, and internal wiki. It’s a comprehensive and powerful platform. <\/p>\n\n\n\n

But unlike most other Confluence alternatives, Upbase has a great balance between functionality and simplicity, thanks to its smart organization and minimalist UI. <\/p>\n\n\n\n

Besides, Upbase has many similar features to Confluence, so you won’t feel overwhelmed when switching to this platform. <\/p>\n\n\n\n

Here are some of Upbase\u2019s key features: <\/p>\n\n\n\n

Key Features<\/strong><\/h3>\n\n\n\n

Docs<\/h4>\n\n\n\n

Upbase\u2019s Docs is like Confluence\u2019s Pages, but better to organize, more powerful, and less friction during use. <\/p>\n\n\n\n

The major difference between these tools is that Docs enables users to create and edit a document without switching to a new screen. <\/p>\n\n\n\n

Upbase keeps everything on one screen: the menu, the doc content, the comment section, and more. But don\u2019t worry, its layout is still neat and intuitive. Take a look! <\/p>\n\n\n\n

\"15<\/figure>\n\n\n\n

The comment section can slide in and out as you want. <\/p>\n\n\n\n

\"15<\/figure>\n\n\n\n

One of Docs\u2019 unique capabilities is embedding Google Docs, Sheets, and Slides so that you can edit them right in the app. <\/p>\n\n\n\n

The embedded Google Docs are private by default, which means it\u2019s just you who can see them. <\/p>\n\n\n\n

But you can set the permissions to share with other team members, as long as they have Google accounts. Like the internal document, you can drag and drop Google Docs, Sheets, and Slides for organizing. <\/p>\n\n\n\n

Upbase\u2019s Docs uses the concept of folders and subfolders to organize docs. <\/p>\n\n\n\n

And there are up to 5 levels of subfolders. <\/p>\n\n\n\n

Bookmarks<\/h4>\n\n\n\n

Similar to Confluence\u2019s Shortcuts, Upbase\u2019s Bookmarks allows users to pin their frequently-used resources for easy access. <\/p>\n\n\n\n

And it\u2019s not limited to external pages. <\/p>\n\n\n\n

\"15<\/figure>\n\n\n\n

But when comparing both tools side-by-side, Bookmarks are more customizable and organized. <\/p>\n\n\n\n

You can edit the link\u2019s name, and change its icon and color. <\/p>\n\n\n\n

You also can organize your bookmarks in folders, like this: <\/p>\n\n\n\n

\"Upbase<\/figure>\n\n\n\n

Files<\/h4>\n\n\n\n

Upbase also has a Files tool, where you can store, organize, and collaborate on files within a list. <\/p>\n\n\n\n

But unlike other PM tools using Cloud to store files, Upbase offers unlimited storage capacity for free. <\/p>\n\n\n\n

Some highlighted features of Upbase\u2019s Docs are: <\/p>\n\n\n\n