Let\u2019s check this out!<\/p>\n
<\/a>More formatting options<\/strong><\/h2>\nMore formatting options have been one of our top requested for a while now. So, we\u2019ve been quietly pushing updates over the past few weeks.<\/p>\n
The editing menus for Docs and task descriptions are now enriched with more options. Namely, the additional formatting options for task description include:<\/p>\n
\n- Checklist<\/li>\n
- Text color<\/li>\n
- Text highlight<\/li>\n
- Divider<\/li>\n
- Code block<\/li>\n
- Inline code<\/li>\n<\/ul>\n
And the additional formatting options for docs include:<\/p>\n
\n- Checklist<\/li>\n
- Text color<\/li>\n
- Text highlight<\/li>\n
- Divider<\/li>\n
- Code block<\/li>\n
- Inline code<\/li>\n
- Quote<\/li>\n
- Embed YouTube<\/li>\n<\/ul>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-1.png\")
<\/p>\n
<\/a>Slash commands<\/strong><\/h2>\nUpbase\u2019s slash command \u2013 so named because you just need to type \u201c\/\u201d to use it \u2013 brings up a rich menu of formatting blocks. This way, you don’t need to use the mouse while editing text, which is faster and more convenient.<\/p>\n
For example, if you want to insert a checklist in the doc, type \u201c\/\u201d then type the first 2-3 letters of the word \u201cchecklist\u201d, then press Enter:<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-2.gif\")
<\/p>\n
<\/a>Paste images from the clipboard into task description, comments, chat<\/strong><\/h2>\nStarting today, Upbase users can copy and paste images directly into chat, comment, or task description. Or, just drag and drop images into these sections.<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-3.gif\")
<\/p>\n
Pasting images to Doc coming soon.<\/em><\/p>\n<\/a>Start date<\/strong><\/h2>\nWe also add Start Date features, so you (and your team members) can choose when a task should start.<\/p>\n
To add a start date:<\/p>\n
Way 1: <\/strong><\/p>\n\n- Hover over the task you want to set a start date<\/li>\n
- Click on the three-dot-shaped icon & Select “Due Date”<\/li>\n
- Click “Start”<\/li>\n<\/ol>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-4.png\")
<\/p>\n
\n- Click on or type in a start date, then do the same for the desired due date.<\/li>\n<\/ol>\n
Now that you have chosen your start and due dates, your date range will be included in the task.<\/p>\n
Way 2:<\/strong><\/p>\n\n- Click on the task you want to set a start date<\/li>\n
- Click on the Due Date field within task<\/li>\n
- Repeat steps the third and fourth steps like the Way 1.<\/li>\n<\/ol>\n
<\/a>Start time and due time<\/strong><\/h2>\nBut that\u2019s not all.<\/p>\n
You can schedule tasks down to the minute using Start Time and Due Time features.<\/p>\n
Setting, tracking, and managing tasks on a minute-by-minute basis is a clear way for teams to note a task’s duration. It also helps align teams’ goals and prevent tasks from slipping through the cracks.<\/p>\n
Setting start and end times for tasks is simple!<\/p>\n
You can do so anywhere that task dates can be set.<\/p>\n
After opening the Due Date field of the task, click on “Time” and type the start and end time.<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-5.png\")
<\/p>\n
<\/a>Daily planner view with a Pomodoro timer, timeboxing, private notepad, and daily journal<\/strong><\/h2>\nIntroducing: The Day planner view THAT:<\/p>\n
\n- Merely shows tasks within the day<\/li>\n
- Keeps you less distracted and more focused on your daily to-dos<\/li>\n
- Helps you keep track of your productivity<\/li>\n
- Allows you to take quick notes and reflect your workday<\/li>\n<\/ul>\n
The Day planner view includes four tools, a Pomodoro timer, timeboxing, private notepad, and private daily journal.<\/p>\n
Let\u2019s dive into each.<\/p>\n
<\/a>Pomodoro timer<\/strong><\/h3>\nOur timer is inspired by the Pomodoro Technique, a time management method scientifically proven to help eliminate distractions and keep you focused throughout the day to get things done.<\/p>\n
The way this technique works is to break down your workday into intervals of focus work, with breaks in between.<\/p>\n
Each focus work interval is 25 minutes, called a Pomodoro.<\/p>\n
After you finish a Pomodoro, you’ll take a short break of 5 minutes. And after the fourth Pomodoro, you’ll take a longer break, typically 15-30 minutes.<\/p>\n
How to access our Pomodoro timer:<\/p>\n
\n- From a web browser, go to your Upbase account page. Then, open the \u201cSchedule\u201d page.<\/li>\n
- Select \u201cDaily Planner\u201d.<\/li>\n
- Click “Timer”<\/li>\n<\/ol>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-6.png\")
<\/p>\n
Our Pomodoro timer defaults to set 25-minute focus work intervals with 5-minute short and 15-minute long breaks. But you can customize these intervals to fit your needs.<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-7.png\")
<\/p>\n
Our timer also offers the following:<\/p>\n
\n- Continuous timer switch to start the next Pomodoro with no break automatically.<\/li>\n
- Audio notification at the end of a timer period.<\/li>\n
- Go Full Screen button to make the Timer page go full screen.<\/li>\n<\/ul>\n
To use the Pomodoro timer for a task, hover over that task and click the timer button.<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-8.png\")
<\/p>\n
But you also can play the timer outside the Daily Timer view:<\/p>\n
\n- Pop the task open<\/li>\n
- Click on the three-dot-shaped button on the top right corner<\/li>\n
- Choose \u201cPlay focus timer\u201d<\/li>\n<\/ol>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-9.png\")
<\/p>\n
Upbase tip<\/em>: Here are steps to use our Pomodoro timer effectively:<\/p>\n\n- Create your to-do list<\/li>\n
- Pick a task, start the Pomodoro timer, and focus on your work until the timer rings.<\/li>\n
- Click \u201cShort\u201d and enjoy a short break<\/li>\n
- Repeat steps the fourth to sixth steps. After 4 Pomodoro sessions, click Long instead of Short and enjoy a longer break.<\/li>\n
- Start another Pomodoro cycle<\/li>\n
- After your workday is off, click the report button to review your productivity and use our daily journal tool to reflect on your day.<\/li>\n<\/ol>\n
<\/a>Timeboxing<\/strong><\/h3>\nTimeboxing is Upbase’s goal-oriented time management tool inspired by Parkinson\u2019s Law, which states that \u201cwork expands so as to fill the time available for its completion.<\/em>\u201d<\/p>\nA simple 20-minute task, for example, can get dragged out over the course of the day.<\/p>\n
We’ve built the Timeboxing tool to help you fight against that by setting constraints on your precious time, taking back control of your schedule, preventing procrastination, and being more productive<\/strong>.<\/p>\nWith timeboxing, you\u2019ll practice assigning each task a specific interval, so you can spend less time planning work and more time in flow.<\/p>\n
To quickly use timeboxing for your workday in Upbase’s Daily Planner:<\/p>\n
\n- Drag and drop task cards to the timeboxing<\/li>\n
- Set the start and due time of each task by hovering over the top or the bottom of the task card, then click to pull to the desired hour<\/li>\n
- Do the same thing with the remaining tasks.<\/li>\n<\/ul>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-10.png\")
<\/p>\n
You can hide the timeboxing tool when not in use.<\/p>\n
<\/a>Notepad<\/strong><\/h3>\nThe Notepad is a private place in Upbase’s Daily Planner, where you can quickly jot down notes from discussions or capture thoughts and ideas using slash commands.<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-11.png\")
<\/p>\n
<\/a>Daily Journal<\/strong><\/h3>\nSimilar to Notepad, Daily Journal is private, so no one else in your workspace can see them. To access this tool, click here:<\/p>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-12.png\")
<\/p>\n
Daily Journal is helpful for you to:<\/p>\n
\n- Reflect your day<\/li>\n
- Keep track of your work progress and achieve goals<\/li>\n
- Reduce stress and improve mental health<\/li>\n
- Boost memory<\/li>\n
- \u2026<\/li>\n<\/ul>\n
Upbase Tip: <\/em>Use slash commands to create the type of content you want without using the mouse.<\/p>\n![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-13.png\")
<\/p>\n
<\/a>Weekly Calendar view<\/strong><\/h2>\nWeekly Calendar has some similarities to the existing Weekly Planner view:<\/p>\n
\n- Help you keep track of tasks on a week-to-week basis<\/li>\n
- Change due date using drag and drop<\/li>\n
- Hide and show weekends<\/li>\n
- Show completed tasks<\/li>\n
- Sort tasks by lists or assignees<\/li>\n<\/ul>\n
The main difference between them is: Weekly Calendar lets you see the time field of tasks set to each week day.<\/p>\n
\n\n\n\n
And the additional formatting options for docs include:<\/p>\n
- \n
- Checklist<\/li>\n
- Text color<\/li>\n
- Text highlight<\/li>\n
- Divider<\/li>\n
- Code block<\/li>\n
- Inline code<\/li>\n
- Quote<\/li>\n
- Embed YouTube<\/li>\n<\/ul>\n<\/p>\n
<\/a>Slash commands<\/strong><\/h2>\n
Upbase\u2019s slash command \u2013 so named because you just need to type \u201c\/\u201d to use it \u2013 brings up a rich menu of formatting blocks. This way, you don’t need to use the mouse while editing text, which is faster and more convenient.<\/p>\n
For example, if you want to insert a checklist in the doc, type \u201c\/\u201d then type the first 2-3 letters of the word \u201cchecklist\u201d, then press Enter:<\/p>\n
<\/p>\n<\/a>Paste images from the clipboard into task description, comments, chat<\/strong><\/h2>\n
Starting today, Upbase users can copy and paste images directly into chat, comment, or task description. Or, just drag and drop images into these sections.<\/p>\n
<\/p>\nPasting images to Doc coming soon.<\/em><\/p>\n
<\/a>Start date<\/strong><\/h2>\n
We also add Start Date features, so you (and your team members) can choose when a task should start.<\/p>\n
To add a start date:<\/p>\n
Way 1: <\/strong><\/p>\n
- \n
- Hover over the task you want to set a start date<\/li>\n
- Click on the three-dot-shaped icon & Select “Due Date”<\/li>\n
- Click “Start”<\/li>\n<\/ol>\n<\/p>\n
- \n
- Click on or type in a start date, then do the same for the desired due date.<\/li>\n<\/ol>\n
Now that you have chosen your start and due dates, your date range will be included in the task.<\/p>\n
Way 2:<\/strong><\/p>\n
- \n
- Click on the task you want to set a start date<\/li>\n
- Click on the Due Date field within task<\/li>\n
- Repeat steps the third and fourth steps like the Way 1.<\/li>\n<\/ol>\n
<\/a>Start time and due time<\/strong><\/h2>\n
But that\u2019s not all.<\/p>\n
You can schedule tasks down to the minute using Start Time and Due Time features.<\/p>\n
Setting, tracking, and managing tasks on a minute-by-minute basis is a clear way for teams to note a task’s duration. It also helps align teams’ goals and prevent tasks from slipping through the cracks.<\/p>\n
Setting start and end times for tasks is simple!<\/p>\n
You can do so anywhere that task dates can be set.<\/p>\n
After opening the Due Date field of the task, click on “Time” and type the start and end time.<\/p>\n
<\/p>\n<\/a>Daily planner view with a Pomodoro timer, timeboxing, private notepad, and daily journal<\/strong><\/h2>\n
Introducing: The Day planner view THAT:<\/p>\n
- \n
- Merely shows tasks within the day<\/li>\n
- Keeps you less distracted and more focused on your daily to-dos<\/li>\n
- Helps you keep track of your productivity<\/li>\n
- Allows you to take quick notes and reflect your workday<\/li>\n<\/ul>\n
The Day planner view includes four tools, a Pomodoro timer, timeboxing, private notepad, and private daily journal.<\/p>\n
Let\u2019s dive into each.<\/p>\n
<\/a>Pomodoro timer<\/strong><\/h3>\n
Our timer is inspired by the Pomodoro Technique, a time management method scientifically proven to help eliminate distractions and keep you focused throughout the day to get things done.<\/p>\n
The way this technique works is to break down your workday into intervals of focus work, with breaks in between.<\/p>\n
Each focus work interval is 25 minutes, called a Pomodoro.<\/p>\n
After you finish a Pomodoro, you’ll take a short break of 5 minutes. And after the fourth Pomodoro, you’ll take a longer break, typically 15-30 minutes.<\/p>\n
How to access our Pomodoro timer:<\/p>\n
- \n
- From a web browser, go to your Upbase account page. Then, open the \u201cSchedule\u201d page.<\/li>\n
- Select \u201cDaily Planner\u201d.<\/li>\n
- Click “Timer”<\/li>\n<\/ol>\n<\/p>\n
Our Pomodoro timer defaults to set 25-minute focus work intervals with 5-minute short and 15-minute long breaks. But you can customize these intervals to fit your needs.<\/p>\n
<\/p>\nOur timer also offers the following:<\/p>\n
- \n
- Continuous timer switch to start the next Pomodoro with no break automatically.<\/li>\n
- Audio notification at the end of a timer period.<\/li>\n
- Go Full Screen button to make the Timer page go full screen.<\/li>\n<\/ul>\n
To use the Pomodoro timer for a task, hover over that task and click the timer button.<\/p>\n
<\/p>\nBut you also can play the timer outside the Daily Timer view:<\/p>\n
- \n
- Pop the task open<\/li>\n
- Click on the three-dot-shaped button on the top right corner<\/li>\n
- Choose \u201cPlay focus timer\u201d<\/li>\n<\/ol>\n<\/p>\n
Upbase tip<\/em>: Here are steps to use our Pomodoro timer effectively:<\/p>\n
- \n
- Create your to-do list<\/li>\n
- Pick a task, start the Pomodoro timer, and focus on your work until the timer rings.<\/li>\n
- Click \u201cShort\u201d and enjoy a short break<\/li>\n
- Repeat steps the fourth to sixth steps. After 4 Pomodoro sessions, click Long instead of Short and enjoy a longer break.<\/li>\n
- Start another Pomodoro cycle<\/li>\n
- After your workday is off, click the report button to review your productivity and use our daily journal tool to reflect on your day.<\/li>\n<\/ol>\n
<\/a>Timeboxing<\/strong><\/h3>\n
Timeboxing is Upbase’s goal-oriented time management tool inspired by Parkinson\u2019s Law, which states that \u201cwork expands so as to fill the time available for its completion.<\/em>\u201d<\/p>\n
A simple 20-minute task, for example, can get dragged out over the course of the day.<\/p>\n
We’ve built the Timeboxing tool to help you fight against that by setting constraints on your precious time, taking back control of your schedule, preventing procrastination, and being more productive<\/strong>.<\/p>\n
With timeboxing, you\u2019ll practice assigning each task a specific interval, so you can spend less time planning work and more time in flow.<\/p>\n
To quickly use timeboxing for your workday in Upbase’s Daily Planner:<\/p>\n
- \n
- Drag and drop task cards to the timeboxing<\/li>\n
- Set the start and due time of each task by hovering over the top or the bottom of the task card, then click to pull to the desired hour<\/li>\n
- Do the same thing with the remaining tasks.<\/li>\n<\/ul>\n<\/p>\n
You can hide the timeboxing tool when not in use.<\/p>\n
<\/a>Notepad<\/strong><\/h3>\n
The Notepad is a private place in Upbase’s Daily Planner, where you can quickly jot down notes from discussions or capture thoughts and ideas using slash commands.<\/p>\n
<\/p>\n<\/a>Daily Journal<\/strong><\/h3>\n
Similar to Notepad, Daily Journal is private, so no one else in your workspace can see them. To access this tool, click here:<\/p>\n
<\/p>\nDaily Journal is helpful for you to:<\/p>\n
- \n
- Reflect your day<\/li>\n
- Keep track of your work progress and achieve goals<\/li>\n
- Reduce stress and improve mental health<\/li>\n
- Boost memory<\/li>\n
- \u2026<\/li>\n<\/ul>\n
Upbase Tip: <\/em>Use slash commands to create the type of content you want without using the mouse.<\/p>\n
<\/p>\n<\/a>Weekly Calendar view<\/strong><\/h2>\n
Weekly Calendar has some similarities to the existing Weekly Planner view:<\/p>\n
- \n
- Help you keep track of tasks on a week-to-week basis<\/li>\n
- Change due date using drag and drop<\/li>\n
- Hide and show weekends<\/li>\n
- Show completed tasks<\/li>\n
- Sort tasks by lists or assignees<\/li>\n<\/ul>\n
The main difference between them is: Weekly Calendar lets you see the time field of tasks set to each week day.<\/p>\n
\n\n
\n \n
- Click on or type in a start date, then do the same for the desired due date.<\/li>\n<\/ol>\n
![](\"https:\/\/upbase.io\/blog\/wp-content\/uploads\/2022\/10\/word-image-3010-14.png\")
<\/p>\n