{"id":2161,"date":"2022-06-17T16:58:21","date_gmt":"2022-06-17T09:58:21","guid":{"rendered":"https:\/\/upbase.io\/blog\/?p=2161"},"modified":"2025-03-31T10:55:30","modified_gmt":"2025-03-31T03:55:30","slug":"best-hive-alternatives","status":"publish","type":"post","link":"https:\/\/upbase.io\/blog\/best-hive-alternatives\/","title":{"rendered":"11 Best Hive Alternatives in 2025"},"content":{"rendered":"\n

Hive is without a doubt one of the leading process and project management platforms these days. However, it\u2019s not the right tool for you, isn\u2019t it? – which explains why you\u2019re here. <\/p>\n\n\n\n

Don\u2019t worry friend, we\u2019re glad to help you find a better one. <\/p>\n\n\n\n

Below are the 11 best Hive alternatives that we have searched and put together. Whether you can\u2019t get along with Hive\u2019s interface, find its pricing plans are too high for your budget, or plain doesn\u2019t like it, this compiled list is what you\u2019re after. Read on! <\/p>\n\n\n\n

Why look for Hive Alternatives?<\/strong><\/h2>\n\n\n\n

Hard to set up<\/strong><\/h3>\n\n\n\n

While Hive is known for offering in-depth customization, it may be hard for new users \u2013 especially those who have never tried any project management tool before \u2013 to set everything up to run smoothly. <\/p>\n\n\n\n

Let\u2019s see what other users talk about Hive: <\/p>\n\n\n\n

\u201cIt can be a challenge to set up projects because as soon as you assign team members to tasks, they get alerts! We have to create the projects and times first, then assign roles at the end to avoid an avalanche of notices going out to the team.\u201d \u2013 says Larry G, who has used the tool for around 6 months. <\/p>\n\n\n\n

\u201cInitial setup does take some time as you build the database and various templates. Customization requires some knowledge of the plug-ins.\u201d \u2013 says Tracy B, on G2. <\/p>\n\n\n\n

Or, \u201csetting it up for the first time requires some experience, not easy for newcomers.\u201d <\/p>\n\n\n\n

Steep learning curve <\/strong><\/h3>\n\n\n\n

Take a moment to consider the huge onboarding effort required to learn this software. <\/p>\n\n\n\n

To be honest, it\u2019s a steep learning curve. <\/p>\n\n\n\n

May that be not quite bad for most tech-savvy users, but many veteran people within your team have to require some extra support. <\/p>\n\n\n\n

\"Why<\/figure>\n\n\n\n

\u201cThere is a pretty big learning curve for the first couple weeks of use, particularly with assigning tasks and managing projects. It’s not the most intuitive software\u2026\u201d \u2013 says Connor K., who has used Hive for more than two years. \u201cThe process for creating a repeated task is a little tedious.\u201d \u2013 he adds. <\/p>\n\n\n\n

The truth is, a lot of other users share that not-so-good experience in common. <\/p>\n\n\n\n

\u201cDoes require a lot of assistance when introducing the software to beginner users.\u201d \u2013 says Jon G. <\/p>\n\n\n\n

\u201cthere should be clearer tutorials for the initial setup\u201d. <\/p>\n\n\n\n

Complex UX & cluttered UI<\/strong><\/h3>\n\n\n\n

Hive\u2019s unstructured and confusing centers make it not for everyone. <\/p>\n\n\n\n

In most cases, the tool causes users to have a difficult time getting the hang of its features. <\/p>\n\n\n\n

\u201cDifferent locations within the app can get confusing\u201d \u2013 says a user working in financial services. <\/p>\n\n\n\n

A good example is Hive\u2019s Notes. To see all the created notes, you\u2019ll have to go to Hive Apps. If you want to add a new note, there\u2019s no other way than heading to Project Notes (in the project\u2019s overview), which is so clicky. <\/p>\n\n\n\n

Hive\u2019s Action Card is not efficient, either. <\/p>\n\n\n\n

To delete, achieve, duplicate, or change the name of a task, you have to click on the task card. In addition, you can\u2019t hide the unused features (such as notes and labels) in a task card. <\/p>\n\n\n\n

\"Why<\/figure>\n\n\n\n

Those inefficiencies make editing and modifying multiple action cards very time-consuming. <\/p>\n\n\n\n

Expensive pricing plans<\/strong><\/h3>\n\n\n\n

This is the complaint of a user we found on G2: \u201cToo expensive. We need to pay the same price for all users, the price of the version with the most apps and features- even if many users may not use those features\u201d. <\/p>\n\n\n\n

We will let you judge it yourself; here are the pricing plans of Hive: <\/p>\n\n\n\n

\"Why<\/figure>\n\n\n\n

Think about it, is it worth the price for a project management tool that doesn’t even have an AI-based offering? <\/p>\n\n\n\n

Top 11 Hive Alternatives in 2025<\/h1>\n\n\n\n

1. Upbase<\/a><\/strong><\/h2>\n\n\n\n

Our first pick to replace Hive is Upbase<\/a>, the all-around project management, and team collaboration software for small businesses.<\/p>\n\n\n\n

In many ways, it is similar to Hive. <\/p>\n\n\n\n

For example, Upbase\u2019s Files is like Hive\u2019s Attachments in each project overview, where you can upload, store, and share files with team members. <\/p>\n\n\n\n

Upbase offers more than one communication tool: Chat and Message. <\/p>\n\n\n\n

Upbase\u2019s Docs function is just like Hive\u2019s Notes but is better organized because it offers up to 5 levels of subfolders in each folder created. <\/p>\n\n\n\n

Upbase\u2019s Tasks tool allows users to create and manage multiple tasks and subtasks at a time as well as customize due dates, task descriptions, priorities, attachments, comments, and many more. <\/p>\n\n\n\n

Moreover, we add a few interesting extras. <\/p>\n\n\n\n

Key Features<\/strong><\/h3>\n\n\n\n

Lists<\/h4>\n\n\n\n

This is where your team will work and collaborate together. <\/p>\n\n\n\n

It\u2019s flexible enough to collaborate with clients, track multiple projects, or manage different departments within your company. <\/p>\n\n\n\n

Inside every Upbase\u2019s list are six tools: Tasks, Message, Docs, Files, Schedule, and Chat. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

They keep everyone working on the same page without having to switch back and forth multiple apps, which is more time-efficient. <\/p>\n\n\n\n

But the biggest selling point about Upbase Lists is customization. <\/p>\n\n\n\n

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It allows you to set list color and icon, user roles and permissions, and more. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Tasks<\/h4>\n\n\n\n

As mentioned, each Upbase task offers two view options: <\/p>\n\n\n\n

List view:<\/em> <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Board view:<\/em>\n<\/p>\n\n\n\n

\"https:\/\/lh3.googleusercontent.com\/vPj07koC5kKJsJ6-3TiqTa2hpLV0_MVPmAp3tNi--cM_A8SM22Hd6w5rylJ7vcmr6dG6hRGrwxFEo6rZSd6XWw7uHR0rkeH4pngXUT-rOKKqheevxdpjoZm9KG-BDBerndMUGbo\"<\/figure>\n\n\n\n

Whichever the chosen view, you can drag and drop tasks within the same group or to another group when in need. <\/p>\n\n\n\n

When it comes to modifying task details, there are two ways: 1) click on the three-dot icon on the top right corner of the task card or 2) click on the task card <\/p>\n\n\n\n

Task details are similar to subtask details, including: <\/p>\n\n\n\n

\"https:\/\/d33v4339jhl8k0.cloudfront.net\/docs\/assets\/6097e77781c9560e55feba3f\/images\/60b82ff89c887a0dfc555fec\/file-TyVd1bfrG4.png\"<\/figure>\n\n\n\n